Split PST File by Date With the Help of Archive Method in MS Outlook

Learn How to Split PST File by Date in Microsoft Outlook

In today’s era, Microsoft Outlook users are facing many issues related to the size of their Outlook PST mailbox. PST file has two formats ANSI and Unicode with specified file size limitation of 2 GB and 50 GB respectively. Due to the specified file size limit of the PST files, users are receiving warning and errors messages to delete their emails. If a user wants to break a PST file greater than the specified limit, then one of the suggested ways to do so is by dividing the Mailbox data according to the date and save only the important emails of that particular duration.

Instant Solution: You can Split large PST files and can also filter important emails by date and save them in the desired location of your choice. To do so, use this solution to split Outlook data file in an easy way.

User-Query

"Hey! I have exceeded the specified limit of the PST file and now I am unable to access my mailbox. I don’t need the entire mailbox but some of the important emails received by me before 20th August 2015. I want those mails safely with me but I don’t know how to split PST by date. Please help me and provide an effective and reliable solution. Thanks in Advance!!"

Need to Export PST by Date Range

There is the number of reasons due to which a user needs to break large PST by Date. If the PST file exceeds its specified limit, then the speed of the Outlook email client becomes very slow due to which a user is not able to open the large PST file and will be asked to delete some of the emails to make some empty space. There are important emails and other data items that are required to be restored instead of the complete mailbox. So, some emails can be filtered according to the date filter and can be saved on the local drive of the system.

Split PST File by Date Manually

You can use Archive method to split Outlook data file by Date. You can create a new archive file where you can set a date and save all the emails before that date. Following is step by step guide:

1. Open MS Outlook email application. Go to File tab and click on Tools -> choose "Clean Up Old Items" option to move all the old items to the Outlook data file.
1. A dialog box appears. To split PST file by date, select all the folders you want to archive in Set Archive Folder. You can also select sub folders to archive. Click on the radio button as per required. Set date to archive all the emails older than this date.
1. Now click on Browse button to navigate to the location where you want to save the archive file. At last, click on Open button.

Limitations to Split PST by Date Manually

You can split big Outlook data folder by date with the help of above manual approach. But, there are some drawbacks of the manual procedure. The process is quite different for every version of Outlook. So, it may consume more time to understand and execute the process. The major issue that a user can face is data loss. Moreover, there is no any accurate manual solution that can effectively split Outlook PST file by date. Therefore, users can go for a third party tool which is more easier to understand and simple to use.

Automated Solution to Split PST by Date

Manual method can be helpful for a user to some extent. But the safety of the data is the topmost priority for any user as it is hard for a user to afford data loss. So, you can opt for an automated solution to save your time and avoid the complexity of the manual steps. Without losing a single bit, you can split PST file by date. You can save all the data items like emails, calendars, contacts, etc. of specific duration. The tool can easily break the large PST file into small PST files. It is easier to manage bulk Outlook data file with the help of this solution. Some of the unique features of this application are:

• Split the oversized Outlook data files i.e. PST into small parts by
• Date/Size/Year/Folder.
• It is possible to reduce the size of newly created and archive PST files.
• A user can open oversized UNICODE as well as ANSI PST file types.
Conclusion
In this article, we have discussed the manual approach as well as Automated Approach to split PST file by date. But, after considering the limitation of the above-discussed Manual approach, it is always suggested to go for the automated solution to reduce the size of Outlook PST file. With the help of this solution, you can save your time and efforts and get the data items in the desired location without losing a single bit of data.

I am Software Engineer by Profession and Tech Blogger by passion. I love to write about technologies and solve user query on different forums.