The 5 Key Features To An HRIS Software
Posted: Oct 15, 2018
A Human Resource Information System (HRIS), is a software solution for small to mid-sized businesses to help automate and manage their HR, payroll, management and accounting activities.
An HRIS Software generally should provide the capability to more effectively plan, control and manage HR costs; achieve improved efficiency and quality in HR decision making; and improve employee and managerial productivity and effectiveness. Hence there are certain must have features that needs to be available in order to boost its efficiency. Given below can be identified as the top 5 among them.
1. Accessible on the go.
Your HR system should be web or cloud based and accessible on the go, whether in a different country, different office, at an airport or train station, or simply when working from home. This is a non-negotiable system feature.
2. Attendance Management.
One of the biggest output and productivity killers can be identified as absence. Your system should as a minimum enable you to effortlessly record, track, calculate, benchmark and report on absences and holiday absences of your business. It should be able to quickly highlight problem areas so that corrective action can be taken.
3. Self Service.
Your system should enable employees to securely log-in, update and maintain their details on the system and should be able to submit absences, holiday requests, and self-appraisal data directly to the system. Modern Payroll software should be able to automate these time consuming manual processes.
4. User Friendly.
There has been such a rush in the HR software space that user friendliness may have been sacrificed to get the system out of the door in some HR systems. If your system is not easy to use, you simply won’t get the return on investment from the system. This may result in settling for a complicated system to use. There are plenty of intuitive, user friendly systems out there and if yours is not user friendly, find one that is.
5. Powerful Reporting.
Your system should be taking all the manual effort out of reporting and should have a library of template based reports along with the ability to build custom reports on attendance, performance, joiners, leavers, turnover etc. in graphical representations. If your system has anything but a powerful, empowering and easy to use reporting system, then it is time to look elsewhere.
Sanjay Mehra is Deputy incharge in workforce management houston with an experience of 8 years in federal department of workforce.