6 Steps of Company Registration

Here are the six steps of Private Limited Company Registration

Step 1: Obtain Digital Signature Certificate

Digital signature certificate of the personnel is needed in Private Company Incorporation in India. The digital signature certificate is required for filling of e-forms online on the portal of MCA (the Ministry provided portal for online registration). Digital Signature Certificate is issued by the Certifying Authority in token form. It is valid for 1 or 2 years.

List of documents required for digital signature certificate:

• Passport size photograph of the applicant or applicants
• Self-attested Address proof of the applicant or applicants
• Self-attested PAN card of the applicant or applicants

Step 2: Obtaining Director Identification Number (DIN)

Director Identification Number or DIN is a unique identification number given by the Ministry of Corporate Affairs to the individual or in duals applying for the allotment of DIN. The number is assigned for a lifetime by the Ministry unless the holder or holders surrender or withdraw it.

The director or directors of a company shall receive and intimate the DIN during the time of Private Ltd company incorporation. Getting DIN is mandatory for getting an appointment as Director in any Company. The director or directors can use the DIN number for other company formation. He/she/they can get an appointment as Designated Partner in the LLP.

List of documents required for digital signature certificate:

1. Passport size photograph of the applicant or applicants
2. Self-attested address proof of the applicant or applicants
3. Self-attested PAN card of the applicant or applicants

Step 3: Application for Company Name approval

1. The applicant or applicants can propose one or more suitable name for the company. It allows you to enjoy the flexibility while choosing the name until it is getting identical or similar to registered business entities or trademark.

Given below are conditions imposed on it

1. The name chosen for a new company registration should not be similar or identical to any registered company or trademark.
2. The name should not be one objected or prohibited under the ‘Emblems and names Act, 1950’.
3. The name of the company must include the suffix "Private Limited Company ".

When the application for the company name or names are submitted, the registrar review, tally and approve one of the names requested by you. The process usually takes 3 to 5 working days to get approval.

Step 4: Filing for Incorporation of Private Limited Company

After the approval of the name or names, the promoters need to submit the application and prescribed fees along with the documents mentioned below:

1. Articles of Association (AOA)
2. Affidavits of the Directors
3. Declaration from Directors
4. Memorandum of Association (MOA)

The applicant or applicants must submit the relevant information regarding this to the registered office within 15 days of registration or during filing of incorporation documents.

Step 5: Subscriber Information

As per the Companies Act 2013, a subscriber has to sign his or her name. Each of the subscribers must share the company incorporated. They must have at least one share of the company. Each subscriber must sign over the memorandum in presence of at least one witness. Each of these must clearly state the following statements:

Address

• Personal Description
• Occupation
• No of shares subscribed
• Nature of shares

Step 6: Certificate of Incorporation

The process to register a private limited can seem to be a bit complex and time-consuming. This is why to help you do the job successfully VJM & Associates LLP keeps an expert pool of professionals specialized in the registration of the company. We are committed to helping startups, proprietors and entrepreneurs to register a private limited company.

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