Madison Property Management Advises You On How To Manage Your Maintenance Responsibilities Better

In a commercial property you are legally bound to perform certain repair and maintenance responsibilities. But what you also need to understand is that poorly functioning resources such as elevators, HVACs, boilers, etc. if not maintained in a proper way will only jeopardize your reputation and hamper the goodwill of your clients. Therefore it is best that you pay heed to such responsibilities and maintain them well rather than replace them as a last resort.

Planned Maintenance

As property managers, it is your responsibility that resources such as boilers, HVACs, elevators, etc. are all in working condition. This can easily be taken care of if you take some time out of your schedule and have a maintenance plan in place. It is better to maintain these resources rather than repair them, because maintenance saves money and ensures that your credibility is not tainted. Madison property management advises that you have a maintenance plan mapped out for each property that you manage.

Inspect regularly

Madison property management solutions has observed that simply hiring an inspection and maintenance team and trusting them to do their job is not enough. If you want to be an efficient property manager who is on top of their game, you need to have rigorous follow-up skills. Demand a detailed report from the inspection firm every time they come for a visit. Be present during a few inspections to understand how they are executing their work and keep a tab that you make the most of their services. Ensure that you avail all the visits that are mentioned in the contract.

Document chronologically

Technology is omnipresent in all sectors of any industry. It is very easy to employ technology to aide your functioning as a property manager. By simply keeping a chronological tab of when each device or resource was installed in the property, you can easily know when it is time to inspect them and call for some maintenance. It is especially easy to do this for HVAC units and elevators says Madison management property.

Employ better resources

Most commercial real estate management companies outsource repair and maintenance responsibilities and jobs to a third party. This makes economic sense only if you avail all the services that you were promised in the contract. If the repair company only comes in handy when you have to replace a unit, hiring them on an annual maintenance package will not be economically or practically of any value. So ensure that you employ better resources that deliver everything that you signed up for.

Ask tenants to be forthcoming

Another aspect that technology can further assist you with is asking your tenants to be forthcoming with any major or minor grievances that they may have with the resources in the property premises. By making use of technology they can report the issue at the earliest so that it can be resolved and normal functioning be restored.