Email Migration from Lotus Notes to Office 365 – Complete Guide

Author: Christ Harold

Email Migration from Lotus Notes to Office 365 Done Successfully

Looking for an answer to execute email migration from Lotus Notes to Office 365, you are at the correct place. Since here we have depicted a well-ordered answer to perform NSF to O365 conversion. However, moving data from NSF mailbox is primarily from a desktop-based application to web-based services. In this way, it is essential to first know why it is vital to move from Lotus Notes to Exchange Online.

In the quickly developing innovation world, the Microsoft Office 365 has achieved the heights of popularity. As it offers a few propelled advantages to its clients, so both little and large associations need to migrate to O365 account. Moreover, IBM Notes isn't just hard to use but it also has few issues too.

While talking about Exchange Online, it deals with the messages and executes every other action in a much better way. As IBM Notes and Office 365 are diverse email applications, so they use different file extensions to store information. In this manner, moving a mailbox from Lotus Domino to Office 365 requires some technical knowledge to move the information efficiently. Therefore in this blog, we are talking about how to migrate NSF to Office 365 in a well-ordered manner without any loss of information.

Why do Users want to Perform Email Migration from Lotus Notes to Office 365?

Lotus Notes is a desktop-based email application and Office 365 is a cloud-based client. Hence, the users of Lotus Notes are totally unique in relation to the ones, who are working on Exchange Online. The need of the users to use every single feature of Office 365 is also increasing such as web conferencing, Sky Drive storage, and so on. In addition, the users need to move to cloud-based storage with a specific goal to expand data accessibility. Thus, It ends up as a compulsory task to convert IBM Domino to Office 365. Besides, there is a major variation seen in the structure and storage of information on both Lotus Domino and O365. Thus, it is suggested to opt for an expert solution for the same for moving NSF to Exchange Online.

IMAP Migration from Lotus Notes to Office 365

A user can just use IMAP Connector to execute the conversion process. One is recommended to go for the manual approach just when a client needs to move the business to MS Office 365. There are four basic steps to perform conversion effectively.

Stage 1: Create Backup of IBM Notes NSF file

The first step in this process is to take backup of NSF files for all the mailboxes of existing users. One is suggested to do this before beginning the migration procedure. This activity will help you to prevent data loss if any issue occurs during the transfer process. It is important because the manual methods are not completely secure and reliable.

Stage 2: Creates New Mailbox for Every User

After the completion of backup of NSF files, a user needs to create another mailbox for every client that has a current profile in IBM Notes desktop email application.

Stage 3: Turn On IMAP TCP/IP Port for Every User

The next step is to allow IMAP TCP/IP port of every user. To do likewise, follow the steps mentioned in the following section:

  1. 1. Run Lotus Notes application and then open Domino Administrator.

  2. 2. From that point, you have to tap on Configuration tab.

  3. 3. Now, for the server, which execute the IMAP operations, open the Server Document.

  4. 4. Next, select the tabs in a sequence such as Ports>> Internet Ports>> Mail tab.

  5. 5. You can enable the default port i.e. IMAP TCP/IP Port. To do this, in the Mail (IMAP) section, you need to change the 'TCP/IP port value status' to Enabled.

  6. 6. Finally, select Save button and close it.

Stage 4: Synchronize with the help of IMAP Connector

At last, you can take help of the IMAP Connector to synchronize email messages in Office 365 account from the IBM Notes email application.

After the completion of above steps, the IMAP migration from Lotus Notes to Office 365 finishes.

Limitations of Manual Method

The NSF to O365 migration IMAP Connector has a few constraints which are examined underneath:

  • 1. If the Domino is behind firewall and proxy server, at that point it gets pretty hard to connect to the Internet.

  • 2. Using the manual method (IMAP Connector), users can only export 1GB file size of data.

  • 3. Requires technical expertise to implement such a complex and lengthy task without losing any crucial data.

Therefore, it is better to go for some other simple and effortless solution for Lotus Domino to Office 365 Migration. However, to overcome all the above restrictions, users are proposed to use a professional tool and move entire data easily.

Straightforward and Easy Way to Migrate Lotus Notes to Office 365

SysTools Mail Migration Office 365 is the best utility which a user can use without any issues. This application makes it simple for the users to move messages from NSF to Exchange Online in batch. Besides, the device does not alter the formatting and integrity of the information even after conversion. It transfers entire mailbox data which includes contacts, calendars too from an NSF Notes to Outlook 365. Furthermore, it gives an option to keep the meta properties intact.

Conclusion

As the requirements of the users to switch desktop-based email application to cloud-based application is expanding at the quick rate. One such conversion is explained in the above section. Thus, after analyzing the issues faced by the users while they perform email migration from Lotus Notes to Office 365, we have talked about both manual and expert solution. Keeping in mind the end goal, a client is prescribed to go for the professional tool to convert NSF to Exchange Online.