Consolidating Multiple PST Files Into A master Archive Manually

Author: Christ Harold

No doubt, the Microsoft Outlook users go into trouble due to the presence of a large number of files so, there is a need to combine PST files into one. In fact, it depends on the amount of personal storage table file items and their size. One can merge the PST files by using Import or export option normally but apart from this one can also use the Master Archive as a solution for consolidating multiple PST files. In the following section, you will get to know the efficient solution to join PST files together in Microsoft Outlook 2016, 2013, 2010, 2007, & 2003.

Consolidating Multiple PST Files Manually

In case of a technical user, the archive is not different from other normal PST data file. Follow the steps to perform the combining process manually:

1: First, you want to open archives to see the contents:

Step 1.1: Go to the "file" menu and then click on "Open".

Step 1.2: Select the option "Open Outlook Data File".

After opening the folder, follow the below steps to start consolidating multiple PST files:

2: Create new PST file to merge Outlook Data File Items:

The following steps are useful to join PST files in Master archive:

2.1: For MS Outlook 2007 & previous versions:

  • Choose "File" option and then click "New".

  • Choose "Outlook data file".

2.2: For MS Outlook 2016, 2013, & 2010

  • Go to "File--> Account Settings" again choose the options "Account Settings-->Data Files".

  • Choose one location and archive file name.

3. Combine Outlook PST into Master Archive

Step 3.1: Connect a single Outlook old archives PST file by using the steps:

a, Select "File" and then click "Open".

b, Select "Open Outlook Data File" option.

Step 3.2: Copy the previous content of original archive to a new file.

Step 3.3: Perform right-click when drag the desired data and drop it to a particular location while copying data.

Step 3.4: Then, easily transfer the calendar items and switch it to a list view by the View tab.

Step 3.5: Disconnect the original archive by using the button "Remove" from the "Data Files" of users "Account Settings".

  • For MS Outlook 2003 & 2007:

  • Go to "File--> Data File Management".

      • For MS Outlook 2016, 2013, 2010:

  • Select "File-->Account Settings".

  • Then go to "Account Settings-->Data Files"

Third-Party Solution to Combine PST Files

The Manual procedure is a quite complicated task and it takes a large time to complete the whole process. To overcome these shortcomings there is an alternate solution named as SysTools Split PST. The software allows consolidating multiple PST files into one single file. Furthermore, there are so many helpful features provided to users of this product and some of them are listed below:

  • Merge PST data file items including emails, contacts, etc.

  • Provide 3 options: Join PST file, Merge PST files, & Merge contacts.

  • Provision to remove duplicate items while joining.

  • There is no file size limitation imposed to perform consolidation.

  • Supports MS Outlook 2016, 2013, 2010, 2007, & 2003 versions.

Time to Sum Up

Nowadays, the MS Outlook users are searching for the solution to join PST files. To help out a user, in the above section, we have described the manual and automated solution to consolidating multiple PST files into one. We can conclude with a fact that the PST Merge Software is a reliable and efficient one to integrate PST files.