How to Combine Multiple PST Files into One Single Consolidated File

Author: Christ Harold

"How to combine multiple PST files into one?" it is a commonly asked query by Outlook users, because of the difficulty of managing multiple files. Sometimes handling of a large number of files is truly problematic. PST data file can manage all types of data’s including emails, contacts, calendars, tasks, etc. So it has very important place in case of Microsoft Outlook because of its good storage facility.

User Query: "Hello guys, I am using Outlook email client application and I have multiple old Microsoft Outlook 2013, 2010, & 2007 PST data files. I want to merge all these several PST files and access in latest Outlook 2016, & 2013 versions. How to integrate PST files? I already tried the manual tricks but it fails to combine multiple PST files into one. Please suggest me a solution that consolidate Outlook PST files."

Troubles with Multiple Outlook PST Files

It is one of the typical conditions where your Outlook contains multiple data files, but sometimes you can’t manage them in a good and perfect manner, then it will lead to some troubles like corruption, lost or unexpected delete, unavailable of Outlook application, something like that. All these situations occurred when the Outlook contains more data files.

How to Combine Multiple PST Files into One Manually?

To join two PST files, first, you want to open Outlook data file PST, for that you want to follow the steps that are given below:

Step 1: Open MS Outlook on your system and then go to the menu bar and select "File" option.

Step 2: Click the option "Open & Export" after that click the option "open Outlook Data Files".

Step 3: From the given dialog box select the PST data file.

Step 4: After that select the existing file which you need to merge and click "OK".

To create the new file in Outlook, follow the steps:

Step 1: Open Microsoft Outlook email application and then click on "New Items".

Step 2: Click the options "More Items" and select "Outlook Data File".

Step 3: Provide one name to the newly created file and then click "OK".

To combine multiple PST files into one, you can use the steps:

Step 1: Choose the options "File--> Open" and then Import of each file. Now you can view the subfolders available in this particular PST file.

Step 2: From the displaying folders, select the data and then click "Next".

Step 3: Browse to the folder in which you want to save the data and then press the button navigating to the option Outlook Data File (.pst).

Step 4: Browse to the destination path and select the file that the users want to import and click "Next".

Step 5: After providing the location select the folders--> Include subfolders-->Finish.

Step 6: Follow the above-mentioned steps until users required data is combined.

Drawbacks of Manual Procedure

  • In case of the manual method, there is no guarantee to get the perfect result always.

  • If the user has large number of PST data files to merge, then it will take so many time to complete the task.

  • Prior knowledge is needed to perform the merging process manually.

  • It is a too lengthy process normally three stages are there to complete the whole procedure.

Alternate Solution to Combine Multiple PST Files Into One.

To overcome the above-mentioned shortcomings of manual procedure, you can take the help from alternate solutions like third-party tools. SysTools PST Merge is one such type of tool used to perform the merging of multiple PST data files into one single consolidated PST data files. To know more about this best PST merge software, go through the following listed features:

  • Join all PST data file items including emails, contacts, calendars, tasks, etc.

  • It provides 3 options to merge:

      1. Join PST File.
      2. Merge Multiple PST Files.
      3. Integrates Contacts Only.

  • It can remove duplicate items while combine multiple PST items.

  • It supports MS Outlook 2016, 2013, 2010, 2007, & 2003 versions.

Time to Sum Up

By considering the ongoing necessity, we have described the manual as well as automated solutions to combine multiple PST files into one single consolidated file. The peoples who are searching for the solution to perform the PST file merging can utilize this blog to get the perfect and satisfactory solution. If one can’t proceed the manual method because of any issue mentioned above or other, they have one golden opportunity here that is SysTools PST Merge. It is an amazing utility specially designed to perform the merging process.