3 Ways of Creating a Paperless HR Department

The paperless workplace as a trend is gaining a lot of and a lot of traction. According to a survey conducted by the Society of Human Resource Management (SHRM), seventy-seven of time unit departments have gone paperless, and as a result, the HR department has been reported to become more efficient. From being environmental to being cost-effective every business irrespective of its sizes can get benefitted with this switch from paper and ink to digital and cloud solutions. But whereas the paperless trend is gaining traction, there’s still much to achieve. If you’re a corporation owner considering on this massive move here are a few simple and practical steps to help you get started.

1. Automate your HR processes - Make your workflows, documents, and signatures digital. An automated HR work system will allow you to automate burdensome, manual processes. Take the hiring method, for instance, it is paper intensive and requires loads of approvals. Many time unit advancement systems have a problem and drop interface, so you can easily create or edit a recruitment process at the click of a mouse.

You can additionally convert position descriptions, offer and acceptance letters, and contracts into an electronic format. The system can mechanically route time unit work to managers for approval and send letters to candidates at every stage of the hiring method. Staff and candidates will then read, edit, and sign-off on documents electronically. Applicant Tracking System is one such tool that will help in creating a paperless HR Department.

1. Implement Environment-Friendly Systems That Encourage Less Paper Usage - The average employee uses up to 45 sheets of paper every day. Document printing takes up concerning ten % of IT prices in most organizations. And then there are document storage and disposal prices, along with postage and courier expenses (if they need to be shipped). Reducing paper use doesn't solely save on prices and house; there also are large gains in potency. These can be achieved by harnessing the power of the cloud. Transitioning to cloud permits workers to make and access existing documents anytime, anyplace with any device.
2. Embrace the HR cloud - The future is the cloud. Many human resources departments are already adopting cloud-based time unit tools to manage and store worker files. The reason is cloud document management systems save everything electronically, giving HR management access to documents anytime, on any of the internet enabled device, and all at in one single place. Cloud storage software like DropBox, as well as Applicant Tracking System (ATS), are making the need for physical file-keeping obsolete.

With savings in time and price, as well as increased document security, your employees, and your business as a whole will benefit from making the switch to a paperless HR department. By following the steps printed on top of, you'll be able to get your document overload in check and become a stronger, a lot of economical Human Resources department which would even increase your employee retention rate.

Summary - Using paper is costing you time and money. But it doesn’t have to be that way. Here are the ways you can make your HR team fully paperless, organized, and efficient and more time-saving. And, with more time to spare, you can focus on staff and retaining that top talent you sourced.