Modernizing and streamlining leave management in schools with student information system (SIS)

Author: Veronica Gross

Explaining leave management

Leave Management is a huge and crucial exercise for school’s management to perform on a regular basis. It is the tracking of employees, learners, and educators who are applying for leave, the approval of the already applied leave by the administration, and the constant tracking of leaves and holidays that have been granted or availed over a certain period of time.

The leave management module of the student information system aids in restructuring the complete attendance management procedure in a constructive way. With leave management in place, educational institutions now have a better understanding of when and how their students, teachers, and staff show up for their classes and work,and when they stay away. This is also beneficial for obtaining data about an institution’s operations,particularly with regards to its employees.

Now, what is the education management information system?

Basically, it is a software or platform that supports schools to accomplish their day-to-day and continuing processes that is an integral part of successfully running an educational institution. The tool actually permits certain repetitive processes that are typically executed by the workers to be embraced by software technology. Presently, most educational institutes are deploying some kind of online SIS for the smooth functioning of the school. A virtual school management tool can manage numerous responsibilities – from admissions to accounting to leave management. This is precisely why it is so suitable for a diversity of stakeholders in the educational environment.

Why these dire needs for leave management feature in school management software?

Leave management combined with student information system can indeed boost the school’s utilization of this technology. Merging leave management with school management software assimilates the system of leave application, leave approving, and tracking in the same tool that is being used to handle all other school processes. As a substitute for out-of-date methods like an attendance registered, a leave management system with SIS makes the entire method easy, hassle-free, smooth, and authentic.

What are the benefits of the leave management feature of the education management information system?

  • Benefits for management -

    • A decline in labor expenses

    Leave management feature assists management to cut down labor expenses by a substantial amount. Generally, the processing of leave applications involves human personnel from the administrative section of the school. But withthe leave management feature of the school management software, this complete procedure is automated. When the school-specific leave guidelines are preset in the software,the educators and learners just need to apply for leave within the tool and are alerted of their status within it too.

    A decrease in overhead costs

    The leave management feature of the online school management software causes a major decline in labor costs, because of the exclusion of human involvement in the full leave application and leave granting procedure. Additionally, the production expenditures of application forms to the time consumed by several humans processing of the application also get permanently eliminated.

  • Benefits for administrators –

    • Member of staff leaves upkeep

    The key function of leave management with school ERP software is to maintain a record of application and granting of leaves for employees like teachers or non-education staff and even students. This close following of attendance and leave availing is vital not just on the practical level of knowing who is available at any given point of time but also in terms of understanding the functioning of the school better.

    Automated leave notifications and reminders

    The leave management feature allows for automated leave notifications and reminders to be sent out to all important and relevant stakeholders that require to be kept in the loop.

    Make leave reports

    Lastly, this feature leads to crafting a wide-ranging understanding of the attendance and leave availing habits of students, teachers, and staff at the school. Installing an online school management tool with leave management feature supports the institution to generate informative data about attendance in a worthwhile way.

  • Benefits for educators and students –

    • Applying for leaves

    Incorporating leave management with online SIS will make applying for leaves an easy task. Educators and students will be able to utilize the pre-existing software they are already acquainted with to apply for leaves without switching to any other external tool.

    Track outstanding leaves

    SIS’s leave management feature aids both teachers and students to know at a glance their overall outstanding leaves. This is possible because this integrated system helps to track days when showing up and leaves taken against the school’s holiday calendar and attendance necessities effortlessly within a single tool.

    Instantaneous notification on application status

    This particular feature lets educators and students to get alerted in real-time about the status of their leave application. This is possible because the online school management tool is accessible from many devices and at any given point of time for learners and teachers.

    So, do not be late, deploy SIS and update and streamline the leave management needs of the educational intuition.