7 wonderful benefits of scheduling your tasks

Author: Mann Ghatt
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CEO’s of a company handle so many important things. They have multiple meetings in a day. Some meetings go well, and some don’t. They need to take care of various departments in the organization and carry an enormous amount of responsibility. In spite of leading such a hectic lifestyle, strangely, many CEO’s find time to do exercise in a day. One research found that 76% of business leaders exercise regularly.

Whereas, an entry-level employee of the organization will not have many responsibilities like a CEO but still cannot find time for exercise. Why is it this way? One of the reasons for this striking difference is scheduling.

A CEO’s day is scheduled. It is predetermined when to do what and CEO goes about doing those activities in the day as per the planned schedule. Exercise time, meetings, lunchtime are all scheduled, and there is no randomness. This scheduling gives CEO’s the time to exercise and meditate even in a hectic day. Whereas for a fresher, his or her time of the day is not scheduled, and there is a lot of randomness in life. This randomness is what makes it difficult to exercise regularly.

So, scheduling is an important aspect of life that needs to be practiced by all of us if we want to achieve our goals. Below are seven benefits scheduling can bring us.

1. Goal fulfillment: Many people have goals, but only some people achieve these goals. One of the reasons why many people cannot accomplish their goals is the lack of schedule in place. They want to take action that is needed to achieve their goal but, because there is no schedule for the action, it keeps getting postponed. A major portion of life is only spent in handling little things or urgent things rather than achieving goals. So, having a schedule in place helps in achieving goals. If you want to do yoga to lose weight, schedule the time to do yoga. Only when you have a schedule in place, you become serious about your goal and do something about it.

  1. Discipline: Many people think discipline is an outcome of strong will power. More than will power, discipline is the outcome of scheduling your day. Have a schedule for your day. Even if you want to work only 10 hours a day, schedule what you are going to do when. This scheduling of your day helps you be committed and disciplined about what you want to achieve.
  2. Boosts productivity: We can achieve a lot more in less time when our activities are scheduled. Scheduling helps us have clarity on what to expect and thereby helps us prepare better. When we are properly prepared, we tend to become more productive. Scheduling removes randomness from our life.
  3. Reduces stress: Stress happens when we have randomness in life and activities are unscheduled. Imagine a day where you need to take care of many unexpected activities. Such kind of day causes a lot of stress. When you schedule your week and day properly, you can accomplish everything and with no stress.
  4. Better time management: Scheduling improves your time management ability. In the same amount of time, you can accomplish a lot more because of scheduling. You seem to have time for everything like your health, relationships, wealth, career, etc., when you schedule your day. Your unnecessary spending of time comes down.
  5. Improves mental and emotional health: When you schedule your day, you will find time to manage your emotional and mental health better. You will find time for that few minutes of meditation or spending time in nature. You will get enough breathing space for ‘me time’ where you just relax and spend your time doing things that matter to you. These small little things play an important role in boosting your mental and emotional health.
  6. Better success rate: With scheduling, your success rate improves in life because you can give time to what matters to you. You become organized, and you work systematically towards your goals in life.

These are the benefits of scheduling. How to schedule your life? Below are some steps you can follow.

7 steps to schedule your time:
  1. Have clarity on what you want to achieve in a certain time frame. For example, what do you want to achieve in the next one year regarding your health? What do you want to achieve in your finances in the next one year? Be clear on your various goals for the next one year or five years.
  2. Break down your big goals into quarterly goals – like what you need to achieve in the next quarter if you want to achieve your big goal in 1 year.
  3. Write down all the action steps you need to do in the next quarter to achieve your goal.
  4. Think about which action steps you need to perform this week.
  5. Schedule these action steps.

For example, if your yearly goal is to lose 10 kgs of weight, your quarterly goal becomes 2.5 Kgs of weight loss. Your action steps to achieve this goal might be going to yoga class thrice in a week, and going to the gym twice a week. Scheduling means to determine when exactly in a week, you want to go to the gym and yoga class. Is it on Monday at 8 AM or Tuesday 6 PM? Be specific about the timings and day. This is how you can schedule your action steps for your goals.

If spending time with your family members is your priority, schedule it at some time of your day. Like 8 PM every day? Choose anytime which works for you, but be specific about your time and day. When you schedule something, you will be motivated to perform the action and achieve your goal.

Scheduling is important for big things or small things in life. For example, you meet your friend suddenly on the road after a long time. Both of you talk for 20 minutes and then say – we should meet someday at my home. Saying this, you part your ways. What are the chances of having a meeting again with this friend? Very few chances because both of you carry on with your individual lives. Now, instead of saying someday, if you both would have scheduled the date and time of the next meeting, there are high chances of meeting again.

So, schedule your life. Schedule your goals. Schedule your action steps. Make it a point to have fixed time and day for anything important in your life. Make scheduling a part of your life.