Relocation Checklist For Moving Office
Have you decided to move your workplace to another city for business purposes? Relocation of office not only involves paperwork and legal formalities but also involves practical and structured planning and its applicability. It is one of the biggest misconceptions that office relocation is as easy as house relocation. There is a massive difference between office and house relocation. The first and foremost thing you need to know is that office move is not a DIY task. You need a professional and trained crew if you don’t want to compromise with the security and protection of your valuable goods. Office Relocation requires thoughtful planning and practical execution. Below is the office move checklist for an office move that will help you plan your relocation and guide you to follow a schedule for making a stress-free and successful move.
Detailed Planning And Scheduling Of Move
You must plan your relocation at least 4-6 weeks prior to moving or even before if you have a big office. Make a thorough plan of all the office items, including large-sized goods requiring handsome storage space like printers, tables, chairs, air conditioners, etc. Also, make a comprehensive list of all the stock that is difficult to carry through congested entrances or corridors. This will give you an idea about the items you need to work hard on to carry and deliver them with utmost safety.
Discussing The Whole Floor Plan With Hired Removalists
Discussing the complete floor plan with the elected removal company and giving them a copy of it will be considered a wise act. This will give them an idea about the goods that are fragile/delicate and need extra care during relocation and give them a comprehensive plan about rearranging, packing, loading, and unloading. The expert crew will wrap those special belongings using bubble wraps, duct tapes, and with an extra bit of cushioning (either with newspaper or pieces of clean cloth). This act will increase the chances of safety and security of your goods.
Convey About Your Move To All The Consumers and Suppliers
Make sure to inform all your consumers and distributors prior to your move. This will give an impression on them about your sense of responsibility and also fulfill the part of informing them about your new office location and when you will resume dealings and services.
If, for some reason, your skeleton staff is also off duty, inform your suppliers and consumers about discrepancies, if any, and give them all the necessary details regarding office relocation to avoid communication gaps, business losses, or misconceptions.
Finalizing The Moving Day and Timings
Compose a plan that will help you on a moving day and assist you in settling in your new office without any hassle and mismanagement. Formulate a plan that comprises all the details, including the relocation date, time frame, and schedule to be followed on that particular day, furnish a systematic labeling plan so you won’t have to face any chaos and hassle in finding the particular items kept in which place.
Assigning the desk numbers and labeled office equipment boxes will help the employees settle at their new workplace and resume their work pattern without any delay and confusion.
Communicate Your Leasing Agency And Prepare Significant Backups
If you have rented items in your office like printers, etc make sure to inform your leasing agencies prior moving. The major reason for this act is that removal companies do not relocate rented items due to insurance reasons. Therefore you must inform them to arrange a relocation for all the rented items to your new office.
Furthermore, relocating your systems will require plugging them out so have you thought of creating a backup of your essential official data? Pro Removalists Adelaide Office Removalists Adelaide suggests you prepare necessary backup of your official files, official documents, tax papers and all the data into binder to avoid any loss or discrepancy.
Discussion With New Building Manager
It is recommended to discuss every factor with the manager of your new building that you think can become a hurdle in the process of relocation. Make sure that there is adequate space for the removalists to park their vehicles as this will save a lot of time. Also, ensure that they provide proper access to the lifts and elevators to removalists on a moving day.
Usually, security checks consume a lot of time and slow down the moving process. To avoid this situation inform the security guards before the move and provide them with a copy of the moving stock. On the final day, they may easily match the stock with lest, verify the removalists, and let them move inside the new building.
Lay Down Your Budget Before You Move
You must discuss the whole pricing and payment part with the hired removal company before the move. Most of the removal companies have hidden costs in the budget, unlike us! Therefore it is essential to discuss and hire a company that is transparent and puts no hidden charges, in the end, to surprise you with the bill. You must set a budget and exclude some miscellaneous amount that you would have to bear in case of damage or need.
Hire Us For a Stress-Free And Smooth Move!
If you have finalized the move to your office and want a safe relocation of the belongings within a short span of time, then contact us quickly!
Finally, it’s time to turn to the professionals to take over and time for you to sit back and relax. Get in touch with us at Pro Removalists Adelaide. We will ensure it’s a perfect and smooth move. We offer you door-to-door service without any hidden charges. We also offer you quality packing materials, including all ordinary stuff like bubble wraps, packing paper, carton boxes, packing tape, and all other essential items needed to ensure each of your belongings is packed to the extent of safety and zero damage.
Book your commercial move with Pro Removalists Adelaide fastly and enjoy a safe, damage-free, peaceful, and perfect move.