Choosing the best copier machine with the right functions and price point

Imagine spending hours putting together a presentation, and the printed product comes out dull, streaky, or faded, and you may end up losing a deal due to the poor print quality. If you are regularly producing pesentation material, it is important that you have a good quality copier machine that can produce vibrant presentations for you, and help you in closing a deal. The quality of a printed presentation given to a client, with the right layout of data, content, and images, would help you in closing a deal.

Even though the need for a printing copy has declined at many workplaces, there is still the requirement for a tangible hard copy of the document in many situations and environments, and that’s why most organizations have copier machines in their workplaces. Since the advancement in technology, copier machines have evolved, and they are now performing more functions than simply copying. They work similarly to a laser printer. A photocopy machine can be either analog or digital. The machine is especially useful if you have so much paper to duplicate. Modern copiers can duplicate papers at a very fast speed, and can produce 100 pages per minute.

Key benefits of a copier machine

• Reduces paper use: A copier machine, counterintuitively, reduces paper use. Once a hard copy is obtained, it can be scanned as a digital document to an email address or digital folder, thus reducing the use of paper for distribution to many individuals.
• Unmatched flexibility: The photocopy machine provides you with unmatched flexibility, and can be used both as a scanner and a laser printer. You can wirelessly send fax from a nearby office, or translate information into editable documents, and resize them from a wirelessly connected device.
• Protects sensitive information: Relying on a third party to produce copies puts your business at the risk of information leakage. Having a copier machine at your office will keep your sensitive information safe and secure. Many copiers, especially those used in high-volume network operations, feature built-in hard drives that retain archived jobs for a rerun.
• Increases employee productivity:A copier machine helps in increasing employee productivity as all the copying work can be done in an office, rather than taking it to a photocopying shop.
• Cost-effective operations: The photocopy machine provides the most effective way of creating copies of documents with little effort. Just push the paper in it and turn on the button to get the desired number of photocopies.
• Printing efficiency:Modern copier machines can print on both sides, thereby increasing the overall speed of the printing process. This duplex scanning capability of a copier machine eliminates the need to flip the paper over and refeed, thus improving the efficiency of the photocopying function. Duplex capabilities of a copier machine also reduce the paper wastage as you can print on both sides.

A valuable office equipment

Even with the modern push of paperless communication, a photocopy machine remains a valuable office equipment as it streamlines menial tasks. It can collate documents in a certain order, and print double-sided without requiring you to remove and flip the paper. You can even shrink or enlarge the document, like shrinking a photo to match a frame. A photocopier machine, unlike a printer, prevents freshly produced copies from sticking together as these use the electrostatic charge of toner to create dry copies.

Printing is the logical addition of photocopier and scanner devices. Rather than sending scans to a computer, the device receives documents from the computer to make physical copies. A digital copier machine is also energy-efficient as it comes with energy saving mode, the machine will lower energy consumption when not used for sometime. It also provides cost-effective operation as it uses more copies per cartridge, and has a lesser number of parts to break down.

However, digital photocopiers have some disadvantages also, like, given their huge functionalities, they can take up more space than a desk printer. The device also produces some noise, which should not be an issue if you are working in a fairly lively environment but that factor should be considered if you work in a quiet environment.

Digital copiers with added functionalities

Digital copier machines rely on digital technology, rather than analog technology, and come with additions like a scanner and laser printer. These additions help these photocopy machines produce better quality images than their analog counterparts. The copies can be scanned, and integrated with email for seamless transfer of documents to the digital photocopier to create multiple copies.

While buying a photocopier, it is important to find a machine with a perfect price point. You may find it cheaper to buy a separate fax machine with your photocopy machine, but the opposite may be true. Buying a multifunctional photocopier for your office from a trusted office equipment supplier can actually help you get more savings. All that you have to do is assess your needs, and research the correct model, before making a decision.