Step-by-Step: Secure Your UK Sponsor Licence

Author: Aanchal..

Obtaining a Sponsor Licence in the UK is crucial for businesses intending to hire skilled workers from outside the European Economic Area (EEA) and Switzerland. This licence allows them to sponsor non-EEA/Swiss nationals for work visas.

Here's a detailed guide on how to apply for a UK Sponsor Licence:

Step 1: Assess Eligibility

Before applying, ensure that your business meets the following criteria:

  1. Registered Business: Your organization must be legally registered and operating in the UK.
  2. Compliance Record: You should have a clean record with the government agencies responsible for enforcing immigration, employment, and tax laws.
  3. Operational Structure: You must have appropriate HR and recruitment systems in place to comply with your sponsorship duties.
  4. Legal Obligations: You must agree to adhere to the duties and responsibilities associated with being a sponsor.
Step 2: Choose the Type of Licence

There are different types of sponsor licences based on the type of workers you intend to employ. The main categories are:

  1. Tier 2 (General): For skilled workers with a job offer in the UK.
  2. Tier 2 (Intra-Company Transfer): For employees of multinational companies being transferred to a UK branch.
  3. Tier 5 (Temporary Workers): For temporary workers, including charity workers, religious workers, and others.

Choose the most suitable category for your business needs.

Step 3: Gather Documentation

Prepare the necessary documentation before applying:

  1. Business Details: Provide information about your organization, including registration details, business activities, and contact information.
  2. Key Personnel Details: Provide the information of the authorized personnel who will be responsible for managing the sponsorship process.
  3. HR Systems: Documentation showing your HR and recruitment processes.
  4. Financial Information: Evidence of your financial standing, such as audited accounts, bank statements, and turnover.
  5. Legal Obligations: Confirm that you understand and agree to fulfil all sponsor duties.
  6. Additional Documents: Any other documents specific to your business or the type of licence you're applying for.
Step 4: Complete the Online Application

Once you've gathered all the necessary documents, you can proceed and complete the online application form on the Home Office website.

  1. Create an Account: Register for an account on the UK Visas and Immigration (UKVI) online portal.
  2. Start Application: Begin the sponsor licence application, providing accurate information and uploading the required documents.
  3. Pay the Fee: Pay the application fee, which varies depending on the type of licence and size of your organization.
  4. Submit Application: Review all information entered, make any necessary corrections, and submit the application.
Step 5: Await Decision and Compliance Visit

After submitting your application, UKVI will review it and may conduct a compliance visit to your premises. During the visit, they'll assess your HR systems and processes to ensure compliance with sponsorship duties.

Step 6: Receive Decision

Once the application and compliance visit (if applicable) are complete, you'll receive a decision on your sponsor licence application.

  1. Approval: If your application is successful, you'll receive a sponsor licence certificate and be added to the Register of Sponsors.
  2. Refusal: If your application is refused, you'll receive reasons for refusal and guidance on what steps to take next, including any right to appeal.
Step 7: Sponsor Duties

Once you're granted a sponsor licence, you must adhere to the following ongoing duties:

  1. Reporting Obligations: Report any significant changes or events related to your sponsored workers or organization to UKVI.
  2. Record-Keeping: Maintain accurate records of sponsored workers and relevant documents.
  3. Compliance with Immigration Rules: Ensure compliance with all immigration rules and regulations.
  4. Cooperation with UKVI: Cooperate with any requests or investigations from UKVI.
  5. Maintain Contact Details: Keep your contact details up to date with UKVI.
Step 8: Renewal and Compliance Checks

Your sponsor licence will be valid for a certain period, typically four years. Before it expires, you'll need to apply for a renewal if you wish to continue sponsoring workers. UKVI may also conduct compliance checks during this period to ensure ongoing compliance with sponsor duties.

By following these steps and meeting all requirements, you can successfully apply for and obtain a Sponsor Licence in the UK.

Additional Tips:
  • Seek Professional Advice: It is recommended to seek professional advice from immigration lawyers or consultants specializing in UK Sponsor Licence applications to ensure a complete and accurate submission.
  • Stay Informed: Keep up to date with changes in immigration rules and regulations that may affect your sponsorship duties or application process.
  • Maintain Compliance: Compliance with sponsor duties is essential to retain your licence and avoid penalties or sanctions.