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How to Create Rule Templates in Outlook for Manage Email Messages

Author: Hotmail Contact
by Hotmail Contact
Posted: Dec 06, 2016
rule templates

Microsoft Outlook is a famous personal information manager from Microsoft. It is available as a part of the Microsoft Office suite. Microsoft Outlook is as an email application and it also includes many features like calendars, task manager, contact manager, note taking, journal, and web browsing.

Microsoft Outlook can also be used as a stand-alone application, or it can also work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple clients in an organization for their helpfulness, such as shared calendars and mailboxes, SharePoint lists, Exchange public folders and meeting schedules. You are able to manage your messages by rule templates.

A rule is an action that Microsoft Outlook performs automatically upon receiving or sending messages that based on conditions that you have been specified. You can also create a rule from a template, from a message, or using your own conditions.

Using Outlook Web App, instead? See Inbox rules to learn about how to create or manage your rules that will also work with the desktop program of Outlook. And for any problem you can contact on Hotmail Customer Service Numberfor best result.

  • Stay Organized: These rules help you file and follow up on messages or emails.
  • Start from a blank rule: These are the rules that you can create without the care of a rule template and that you can completely customize.
  • Stay Up to Date: These rules notify you in some way when you receive a particular message or email.

You may also create your own rule templates by the following instructions.

Create a rule:

Outlook includes rule templates for common scenarios. Use these rule templates, or create or design your own custom rules.

Follow Outlook rule format:

  1. Click the File tab.
  2. Click Manage Rules & Alerts.
  3. In the dialog box of Rules and Alerts, on tab of E-mail Rules, click New Rule.
  • Step 1:

Select a template- select any template that you want from the Stay Organized or Stay Up to Date collection of rule templates.

  • Step 2:

Edit the rule description- click an underlined value that given.

4. Click next then follow these steps:

  • Step 1:

Select condition- selects the conditions that you want the messages to expedient for the rule to apply.

  • Step 2:

Edit the rule description- click on underlined value for any type of condition that you want to added, and then specify the value.

5. Click next and then follow these steps:

  • Step 1:

Select action- You select the actions option that you want the rule to take when the specified conditions are clash.

  • Step 2:

Edit the rule description- click an underlined value for any action that you want to added, and then specify the desired value.

Click next button and then follow these steps:

  • Step 1:

Select exception- select any exceptions to the rule, and then click on Next.

  • Step 2:

Edit the rule description- click on underlined value for any exceptions that you want to added, and then specify the desired value.

7. Again click next then follow these steps:

  • Step 1: Specify a name for this rule, then enter a name.
  • Step 2: Setup rule options, select the options for check boxes that you want.

If you check the box then note some points:

  • If you want to run this rule on messages or emails that are already in the inbox folder, then select the Run this rule now on messages already in "Inbox" check box.
  • For apply this rule to all accounts set up emails in the Outlook, then select the Create this rule on all accounts check box.
  • By default, the new rule is turned on. To turn off the rule, clear the check box of Turn on this rule.

8. At last click the finish button.

Here you are able to create your own rule template and you can also apply it to manage your outlook messages. If in case, you have any doubt or any query then you can direct dial our toll free Hotmail Phone Number 0800 098 8400. As you contact our experts team member by calling this number, we give outstanding customer support in less time and our expert are providing best assistance with 24x7 hours.

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Author: Hotmail Contact

Hotmail Contact

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United Kingdom

Member since: Sep 01, 2016
Published articles: 12

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