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How To Convert OST File To PDF Format in Easiest Way

Author: Barry Scholfield
by Barry Scholfield
Posted: Jul 18, 2017

This post is for those users who want to export OST file to PDF format in an easy and simple way. Also, it will guide all possible reasons to perform the conversion of an offline data file in PDF file format.


All organizations prefer to use Outlook as an email client service due to its advanced security mechanisms, reliability, message tracking and most interesting features. One of the most commonly used file format i.e. OST, which allows the users to work in an offline mode. The users are capable of saving and delivering their emails, calendar, and other items are on the Exchange Server mailbox. The end user can also configure MS Outlook to keep a local copy of their items on Desktop in Outlook data file (.ost). It permits the users to use Cached Exchange Mode or work offline when a connection to the Exchange server may not be possible. The OST file gets automatically synchronized with the server when a connection is established. Moreover, the file may contain a valuable personal information, so users cannot afford any data corruption or data loss as well. So, most of the users prefer to save the OST files in a more reliable format i.e., PDF document. In the following section, we are going to discuss several benefits to convert OST file to PDF Format.

Benefits of Converting OST File to PDF Format

There are following advantages to perform the conversion from OST to PDF document. Let us discuss some of them:

  • The PDF is platform-independent documents. Any other operating system i.e. Mac, Linux, Windows, and etc. can use to convert PDF file without compatibility issues.

  • It is the most secured or portable file format without having any special hardware or software requirements

  • With Acrobat Reader, the users can easily open, view and read all PDF documents

  • Supports advanced encryption that allows to safely transfer the data over the internet

  • Providing document level security through password protection, digital signatures and so on.

  • It will better to have the printable documents in PDF format so that those documents do not change the appearance

  • It is used to hold large documents such as e-books, brochures and etc.

  • It is widely used for medical reports, legal purposes, and so on.

After considering the various benefits of PDF document, one needs to convert OST file to PDF format. A PDF file is the most secured file format as it is a non-editable copy. Moreover, sharing and downloading of PDF file is much easier as compared to any other file format. Therefore, if a user wants to share OST data to someone then, convert it to PDF file format. Also, a PDF file can be accessed on any computer without requiring any other email clients.

Automated Solution to Move OST File to PDF Document

To perform the conversion from Offline OST data file to PDF document, there is no manual solution available. Therefore, it is advisable to go for an automated solution i.e. SysTools OST Viewer Pro. It is an incredible software, which is designed to perform migration of multiple OST files into PDF format. Additionally, it maintains the folder hierarchy even after the migration of data items from OST file to PDF document. One can easily rely on OST Viewer Pro version for performing the conversion process.

  1. Offers multiple naming conventions to save OST file as PDF

  2. Bulk conversion is possible to convert OST file to PDF

  3. Apply date based filter during conversion from OST file

  4. Retains the folder hierarchy for data file exporting

  5. No need to install Adobe Acrobat Reader to create PDF

  6. Create a new folder to save the PDF file documents

Wrapping It Up

Due to the considerable advantages, many users need to Export OST to PDF document, which can be saved on a local system. However, MS Outlook does not provide an inbuilt utility to transfer OST file to PDF format. Therefore, one can go for the third party tool i.e. SysTools OST Viewer Pro to perform the process in a much easier way.

About the Author

As an Author of FreeViewer Blog, Barry Scholfield has experience of more than 5 years and he is now working as a product review expert & technical writer.

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Author: Barry Scholfield

Barry Scholfield

Member since: Jan 30, 2017
Published articles: 10

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