New Conference Tables and Other Ways to Refresh Your Meetings

Are you among those who feel that your company is not achieving its goals due to dull meetings? Do you constantly feel like your meetings are unable to achieve their purpose? The reason could be that your employees are finding your meetings incredibly boring and hence are not able to contribute towards them. If done correctly, meetings have the potential to enlighten people’s understanding of internal organisational dynamics, processes and products as well as encourage them to make decisions that better each other and the company (Boss, 2014).

It is also important for companies to remember the direct correlation between meeting and employee effectiveness. Simple things such as investing in better conference room tables and chairs, defining agendas, etc. can make a big difference. The following are some ways to refresh your meetings.

Change the way you conduct meetings

Even a change of environment can help meetings become more interesting. Sometimes conducting meetings outdoors or in a collaborative area can help you make meetings more interesting. Engage your employees and involve them in your meetings so that they feel like they are a part of your decisions.

Refurnish your room

Your physical workspace, which includes office furniture, wall hangings, colours, etc., can have an impact on your employees’ productivity (Morgan, 2015). In meetings where important decisions are made regularly, it is extremely important to be innovative and productive. Renovating or refurnishing your meeting room can make a significant difference to the productivity of your employees. Offices can consider investing in conference tables and chairs to change the look and feel of the room.

Train your employees to be effective communicators

It is important to be a good communicator in order to keep everyone in the meeting interested and alert. Teaching effective communication to your team members will help you create engaging and good speakers. Teaching your employees the key skills of communication helps them to keep their audience engaged in all conversations.

Define the purpose of your meeting

The quickest road to frustration is by conducting undefined and unguided meetings. Employees can feel like their productive time is being wasted in a dull meeting. It is important to consider the aim of your meeting; by understanding its purpose and what is expected of attendees, you can keep meetings focused. Meetings usually fall into one of three categories, namely:

a) Informative: Meetings are conducted strictly for sharing valuable information, to discuss status updates on products, finances, etc. Hence it is crucial to keep them informative.

b) Collaborative: This is when a particular topic or idea needs further brainstorming, opinion or strategies.

c) Decisive: Sharing information is effective but sometimes it’s important to reach a decision or conclusion. In order to make the right decision, it is important to conduct decisive meetings.

Following the above mentioned tips can actually help you refresh your dull meetings making them more productive and effective for your company.

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