How to Categorize Emails in Outlook

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It is obvious that outlook is common medium for mail exchange and thus it is very sure that it is often filled with an additional volume of mails which makes it hard to find and manage important mails. Out of so many mails that enter each day into your outlook account only few are actually important and this makes it very difficult for users to differentiate between the essential and unessential mails. It is advisable that right when the mail get into your outlook account you take necessary actions so that it become quite easy for you to read and access those mails later in future.

Managing of mails in outlook is not a quiet tough tasks because it provides various essential features for managing mails in outlook. By default there are definite number of folders that exists in outlook in which mails can be directed so that it can be accesses and tracked easily later when required. It is also possible to create and manage your own folders in outlook.

Some of the default folders in outlook are:-

Inbox – Where the mail enter by default. You may rearrange it s per date or by sender to have better access.

Spam – The mails which according to outlook is least important or promotional may enter to spam folder. If mails are not available in inbox they must have entered into spam folder. You may choose to send it to inbox if needed.

Sent – Outlook also save those mails which are sent by you. with this you may also track those mails which you have ever sent.

Drafts – Sometimes you create some mail messages which you don’t actually want to send at that moment those mails stores in draft folder. In cases when you close some mail right when you are composing them it directly get into drafts folder which can later be open and edited to be send.

A Archive – When some mails are not actually important to you at that moment of time you may choose to send it archive folder. This can be manually or automatically. You may access it later when you get time.

Trash – The mails you delete get into trash but remember that they do not stay long there. Etc.

Other than it is equally easy to create once own folders in outlook. After this one can choose to send some mails as per sender, title or date to a definite folder one by one automatically or as default in such cases mails will enter to destination of folders from where user may access their mails when in need. With this mail management is quite easy in outlook still.

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