Thinking About Deploying a Time and Attendance Solution? Here are Some Things to Consider.

Whether you run a small, medium or large business, tracking employee time and attendance is an important task for every HR department. This is to ensure that all employees are fulfilling their obligations and your company improves its profits by only paying employees for the time they worked. Without a time and attendance system in place, it can be difficult for both the HR and payroll department to track work hours of employees. When purchasing an employee time management solution, your focus should be on streamlining manual business processes and to increased return on investment. Here is everything you need to know about what a time and attendance system is and how to choose one.

What is a time and attendance system?

Time and attendance systems help business owners get real-time visibility into their largest expense - employee work hours. Employers can easily track who is clocking in and out at right time and where the hours are going. A cloud-based system, such as biometric systems, can ultimately help you control costs and facilitate efficient work processes. The biggest benefit of attendance tracking systems is that they eliminate the need for time cards, ID cards or manual record-keeping. All the time is collected electronically and calculations are done automatically so that payroll department is not required to do this work and it saves their time. For instance, biometric systems are known to help organisations control labour costs, boost operational efficiency and improve workforce productivity. However, selecting the right time attendance solution is essential to reap the maximum benefits from such automated devices. How then to select the right Time Attendance System?

Is it easy to use?

Before purchasing any employee time attendance solution, make sure you get to understand how it works through a demonstration. It will help you understand whether the system is easy to use, how it will improve your business processes and how it can simplify the tedious tasks involved with monitoring employee attendance, labour tracking, and data collection.

Is its calable?

If the system you are planning to implement is not scalable, then it’s not the right solution for your organisation. Choose a solution that grows with your company, can be accessed from anywhere and is user-friendly so that employees accept the new system without any hesitation. If your time and attendance machine lacks these features, then you are likely to waste your money.

Will it meet your business challenges?

Do not just focus on the price of the solution, instead focus on how it can help you meet your organisational requirements. Your selected time and attendance system should help you improve employee productivity, streamline business processes and increase return on investment.

Any attempt to implement such a solution should be viewed as a long term investment. It should be scalable, easy-to-use and enable you to make better business decisions. It might be the time to think about upgrading to a modern time and attendance solution, designed to comply with your business requirements and work-rule policies.

Mr. Rawlson is presently working as a senior advisor at a leading company providing Epss and biometric authentication system. He is an experienced communications professional, management consultant and trade journalist.