Easy Steps Towards GDPR Compliance

As you all know, The General Data Protection Regulation or GDPR is a new data protection law Europe has enacted that will apply to the whole of the EU and many organisations in other parts of the world on the basis of data security. A Client disclose their personal data as they have the belief in you, that their data is secured with your organization. Compliance is, therefore, a very important issue.

It is really important to take a certified GDPR course to verify under the EU Parliament law on GDPR compliance of your organisation. There are tough penalties for those companies and organizations who don’t comply with GDPR fines of up to 4% of annual global revenue or 20 million Euros, whichever is greater.

3 methods to keep your organisation GDPR compliant is:

• How to collect data from the client?

• How to store?

• How to protect client data safely?

There are many modules which help you to make your organisation GDPR compliant. As you know, GDPR compliance is very important for an individual who deals with the personal information.

Following are the 12 easy steps for GDPR compliance.

1. Becoming Aware

A key element of any organisation’s GDPR compliance framework is staff awareness and education. This will help from the base of an organisation to keep everything in a correct track.

This includes :

• Engaging with management

• Risk analysis

• Resource Allocation

• How to make the whole organisation aware

2. Information you hold

A very important initial step when preparing for the GDPR is to work out what personal data you process, how and why you process it, and in what capacity.

A person who carries the personal information must know the following.

• Why you should carry out a data audit

• Are you a data controller, a data processor or a joint controller (or a mixture)?

• What are the record keeping requirements?

• How do you conduct a data audit and what questions should you be asking?

• Where is your organisation based?

• Documents, policies and procedures

3. Communicating Privacy Information

Data subjects must be able to understand who has data, what this data is and how it will be used. The person who deals and shares the private information must follow some rules and some steps like:

• The importance of communicating privacy information

• Assessing the type of data you collect

• Identifying how and when your organisation should communicate privacy information

• Identifying what information needs to be provided

• Language and next steps

4. Individuals’ Rights

This section explains what individuals need to be told about processing their data and how to process it. Those who deals with the processing of the personal data should know about:

• The Right to be Informed

• The Right of Access

• The Right to Rectification

• The Right to Erasure

• The Right to restrict processing

• The Right to data portability

• The Right to object

• The right not to be subject to automated decision making including profiling

5. Subject Access Requests

How should your staff recognise a valid subject access request?

• What is a subject access request?

• Deciding a response

• Practical considerations

• Large requests

• Third party data

• Excessive and unreasonable subject access requests

• Other exemptions on data accessing

• Preparing your organisation

6. Lawful Basis

This step discusses the GDPR principles, including the principle that data must be processed "lawfully". You can know more to handle personal data from the following:

• Basic Rule

• Criteria for lawfulness

• Lawful grounds for processing

• Criminal records

• Legitimate interests and legitimate interest assessments

• How to get it right

7. Consent

The key elements which must be in place in order for consent to be valid for standard personal data.

• Consent for standard personal data

• Affirmative action

• Unambiguous

• Freely given

• Specific and informed

• Granularity

• Electronic requests

• Documentation and withdrawal of consent

• Timing of consent

• Explicit consent

• When should you use consent?

8. Children

This section looks at the GDPR’s approach to children and parental consent.

• GDPR provisions about children

• Exceptions to parental consent

• Processing children's data

• Practical compliance measures

9. Data Breaches

This section explains what counts as a "data breach" under the GDPR, and when data breaches must be notified to the supervisory authority.

• What is a data breach?

• When do individuals have to be notified?

• Timing notifications

• What should a breach notification contain?

• Securing personal data

• Assessing Risk

• Managing data breaches

10. Data Protection by Design and Data Protection Impact Assessments

• What is data protection by design and default?

• What is a data protection impact assessment?

• When do you need to conduct a data protection impact assessment?

• What is "high risk"?

• Factors to bear in mind

• How to carry out a data protection impact assessment?

• Reporting high risk processing

• Next steps

11. Data Protection Officers

• This section explains what the DPO role involves, and when it is mandatory to appoint one.

• What is a core activity?

• Do you need a DPO?

• Considerations when appointing a DPO

• Can a group of organisations share a single DPO?

• Next Steps

12. International

This section explains the GDPR’s "one stop shop" mechanism.

• Lead Supervisory Authority – the GDPR's "one stop shop" mechanism

• "Cross-border" processing

• When does the "one stop shop" not apply?

• How to determine your lead supervisory authority?

• Rules on transfer of data outside of the EEA

• Adequacy decisions and safeguards

• Derogations

"Don’t lose your assets on heavy fines, protect your client data and retain loyal customers by taking a proper GDPR awareness course"

Gdpr will be affecting all organizations that do business within and outside EU, handling EU information. Under Gdpr, companies are moving away from the legacy systems towards a company-wide approach to the protection of personal data.