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Records Chronology- Way To Reduce Stress Of Managing Medical Records

Author: Itcube Bpm
by Itcube Bpm
Posted: Aug 20, 2018
medical records

Why reviewer takes a longer time to review medical documents…? One of the commonest and most important factor is unorganized medical records. One way to reduce stress of managing medical records is managing the records chronologically. Chronology? Yes, chronology is the key word which helps to ease the reviewing work. How? Let’s take a closer look. When any patient undergoes any treatment, there is a series of documents generated at different departments of the hospital or bunch of documents are accumulated on the desk in any clinic. Whenever these documents are asked for medical review, these documents are searched by the patient’s ID or name and then they are handed over to the reviewer either by fax or in PDF format or scanned copies. For a smallest cut injury there could be as less as 10 – 12 documents generated. So imagine how many documents must be getting generated with more complex cases.

Once these documents reach to reviewer, reviewer should arrange these documents in the event sequence order and check for completeness of information. If the records are more in number, reviewer’s time gets exhausted while arranging those sequentially. He needs to understand the sequence of events related to symptoms and treatment.

Chronological medical record management services help reviewer to focus on their actual reviewing work, which of course is a core task. The records are arranged in date wise fashion with the sequence of events during treatment starting from admission or visit of the patient till final discharge or treatment note written for the patient. This helps the reviewer to analyze the events, understand the scenario, to assess the treatment rendered at a faster speed.

What are the advantages of chronologically arranged records...?

  1. Better understanding of treatment scenario.
  2. More time for core work, review of medical records.
  3. Better visibility of gaps.
  4. Easy traceability of missing blocks of the sequence.
  5. Drastic reduction in time spent.
  6. Reduction in cost of analysis.


ITCube BPM provides records reorganization services, where medical records are arranged chronologically to help lawyers and claim representatives to work better on review of the records. Customized approach and competitive pricing has added advantages over the benefits of chronologically arranged medical records.

About the Author

ITCube is a leading Business Process Management Company who delivers innovative business solutions to IT & ITeS industry. Apart from BPM & KPO, ITCube also provides Smart Back Office, Litigation support such as Medical record summary & Chronology.

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Author: Itcube Bpm

Itcube Bpm

Member since: Aug 14, 2017
Published articles: 14

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