Organizational structure

Introduction

Organization’s structure refers to the hierarchical arrangement of how things work inside an organization. It shows the lines of authority, channels and flow of communications, rights and duties to be performed inside the organization. In better words, it is the organization’s structure that directs how the various roles, power, and responsibilities are assigned, controlled, and coordinated, as well as how information flows between the different levels of management so as to reach the specific goals of the business (Toliashvili, 2013). Roles, on the other hand, refer to a depiction of how the various daily duties are to be performed. It is a statement of what duties are to be undertaken so as the daily goals are achieved and by whom, within what time limits and the expectations to be delivered when these duties are well taken care of.

Importance of having an organization’s structure

First it facilitates better administration. An organization’s structure defines the levels of the organization and the duties of each. That helps in definition and clarity of authority and responsibility relationship. Without it, employees will always fall in dilemmas about who they should officially report to in different situations. It may prove unclear to them of exactly who has the final responsibility for what (Oliker & Babic, (2000). Secondly, it fosters coordination. It is a coordination factor between the various departments of the enterprise. Organizational structure creates a clear-cut relationship between departments and lays down a balanced emphasis on the different activities. It is responsible for defining the proper channels of communication for the coordination of the activities of various departments (Toliashvili, 2013). It also plays other roles among which are aiding the promotion of growth and diversification, promoting the optimum use of technological innovations and other human resources and on the overall, to enhance productivity just to mention a few.

All the above points show that a formal organizational structure is very important to the organization. Organizational structure helps improve operational efficiency by providing clarity to employees at all levels of a company. Through its directions, departments work more like well-oiled machines, focusing time and energy on productive tasks (Oliker & Babic, 2000).

Importance of roles

Roles are duties performed by different departments or workers at various levels of production so as goals can be achieved. Different personalities and departments are assigned various tasks which together in a tie and their coordination enable the swiftness in production. Roles are very important as without them, and employees do not know what to do at a particular moment (Oliker & Babic, 2000). Roles thus help them understand what each is expected to do at what time so as to avoid time wastage, duplication of results, overproduction of unnecessary items and underproduction of the required and confusion. When the human resource managers of an organization have clearly stated the roles, they prepare their teams for the daily tasks of the day. An employee wakes up knowing what duties he will be expected to do and what quantity output he will be expected to produce. He/she is thus emotionally, psychologically and physically prepared for the task even before he arrives at the workstation. On the contrary, lack of roles leaves the employee insufficiently prepared for the task which renders them to making a lot of errors at work. If role play structure is communicated and made known to every member of the working party, the results are good both in quantity and quality as most vulnerability of errors will be eliminated (Oliker & Babic, 2000).

References

Oliker, L. R., & Babic, A. L. (2000). Management's role in the effective employment of older workers. Syracuse: N.Y University

Toliashvili P.(2013). The Importance of Organizational Structure. zip Publisher

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