Documents required for exporting

DOCUMENTS REQUIRED FOR EXPORTING

Export documentation is crucial for the export procedure. This will cover the documents which are required for exporting or export-import business. Well, global trading or international trading is a very systematic process and in order to run things smoothly, it is very important for any exporter to have sufficient knowledge regarding all the sections of exporting business. As mentioned before, exporting business would want you to follow protocols. Two things are important when we talk about the documents required for exporting:

1. Consistency
2. Accuracy

Keeping these points in mind will help you to make your shipment to reach on time and will also help you to get paid easily. In the occurrence of the exporting procedure, documentation plays a vital role. You will always expose yourself to foreign exchange risks originated due to the changes that occur in the international market. Documents that are required for the process of exporting from India are usually the same but there are some documents which are subjective to two things:

1. Destination (To the place you are exporting to)
2. Product (Product which is getting exported)

The proper documentation of the products getting exported will help you over all three major corners of exporting:

1. Commercial purpose
2. Legal perspective
3. Incentives

Now in order to attain your trading license or import-export license and to excute orders, the following documents are mandatory:

• The Commercial Invoice
• Packing List
• Bill of Lading/Airway bill
• Certification of Inspection/Quality control
• Certificate of origin
• Bill of exchange
• Letter of Credit
• Insurance Certificate
• Pro-forma Invoice
• Shipping Instructions

Commercial invoice:

This document is issued by the exporter to mention the necessities related to goods that will be exported. It is considered to be the most basic document that mentions information about the seller, product’s description, price and quantity. In fact, in order to keep track of the customs duties, even government also uses these documents.

Packaging list:

Every parcel or consignment contains goods, therefore this list or document will give you detailed information regarding the products present in each parcel or shipment. It also includes invoice number, net weight, contact details, etc.

Bill of Lading:

One seeks for evidence or proof of everything, in fact, this is international trading, therefore, bill of lading exist between exporter-importer. This particular document is a contract between the two sides of trading which will prove the existence of the shipment. It also contains details like the destination of goods, type and the quality of the product that is getting exported from India.

Certification of Inspection:

In order to run a clean ship, inspection is a major step involving the document that states that the quality of goods and condition of shipment is subject to the demands of the customer and they have inspected it. This whole process is done right before the shipment is in the motion/shipment or goods getting exported.

Certificate of Origin:

This document is majorly used in global trading as it produces information regarding the place where the commodity or product is manufactured originally. It can also be classified into two different categories such as:

1. Non-preferable certificate
2. Preferable certificate

Bill of Exchange:

This document is a negotiable tool between buyer and seller. The details regarding the shipment, bank details, etc, is also mentioned in this document.

Letter of credits:

This particular document is secure and versatile in nature as it provides security and in fact protects the interest of both the parties, buyer and seller at the same time. This tool can be classified into two categories:

1. Revocable
2. Irrevocable

Insurance Certificate:

Security and assurance are very important therefore if we talk about shipment and consignment, the insurance company will cover the loss and damage of the cargo during the transit. These documents come under insurance documents.

Pro-forma Invoice:

The sole purpose of creating this document is to inform the buyer about the specifications, value and goods before exporting them. The exporter can also consider this as a quotation for the buyer. This document can be also used for the following purposes:

1. Serves as a legal agreement
2. Minimize errors
3. Mention all the relevant information

Shipping Instructions

There are several points that are needed to be covered before we actually start exporting the products or goods to the international markets. This document will help in the following situations such as:

1. Mode of shipment
2. Efficient shipping of the goods
3. Good packaging

Now you have sufficient knowledge regarding the number of documents that are supposed to be taken care of before we execute export orders effectively and efficiently. For exporting organizations you will notice heavy and cumbersome paperwork when International trade documents are involved. So this will help you to know where and when you need various documents in the export procedure. The significant role of export documentation is not limited to providing details regarding the products that are getting exported but can be also used for taxation, quality control and inspection certification.

LEARN MORE

If you are new to the world of global trading and you would like to learn more about the import-export process, procedure or documentation required for this particular practice. Then Connect2India gives you the platform through which you can enhance your knowledge regarding this import-export business.To know more, visit our website at https://connect2india.com

We are a one stop source for Indian SME to export from India or Import to India. We provide end to end export import services right from arranging export order to executing the order successfully.