5 Problems That Point To The Need For A Better Solution To Medical Records Storage In Canada.

For an effective solution to medical records storage in Canada, medical clinics face an uphill task since the entire process of classifying the records and storing them appropriately takes up a lot of time and space. There are various challenges faced by the medical clinics, such as running out of space, complying with the government regulations, and staffing issues. Therefore, there are numerous medical clinics that are opting for the digital storage of medical data of patients. This procedure is not only easier to handle, but it is also a highly efficient procedure.

One of the primary principles that medical clinics swear by is the safety of their patients and the reduction of liabilities when it comes to their patients. In this backdrop, using the earlier methods of record storage do not work well in today’s times. Improvements in technology have given way to new methods of record storage that are superior to the earlier methods and considerably safer. Below we highlight some of the problems faced in the realm of records management that point to the need for adoption of new methods of record storage.

Reduction In The Productivity:

Simply storing the records in a room and letting it be is not an efficient method of keeping the medical data safe. This often leads to misfiling of the medical records and certain records might get lost amid all the files. This, in turn, leads to lower productivity in the medical record management process. The storing and digital archiving of the medical records is extremely important for proper management of the records.

State And Federal Government Regulations:

There are certain rules that specify which types of data can be shared with others and which types of data needs to be stored securely and protected. Therefore, storing of the medical records is a huge responsibility and these must be protected at all costs so that no data breaches occur. In case of a theft or a loss, you as a medical practitioner could be liable for the loss of the patient records. This provides greater reasons to safely store the medical records in a digital database, where the data would be safer and far from the reach of potential attackers.

Loss Of Space:

A medical clinic is always in need of more space due to the important service provided by the practitioners. The job demands the use of important medicines and items that also need to be stored appropriately. In the midst of this, the storage of the medical records just takes up more space that could be put to a better use. This space can be better utilized when the medical records are shifted out and digital systems are utilized for the records to be stored in the cloud or in data centers that are better suited for this job. Not only is there now more space in the medical clinic, but there is also a reduction in the operating costs due to better utilization of the resources.

Storage Risks Associated With In-House Storage Of Records:

Storing the crucial medical data in the medical clinic is a huge risk, given the security risks that it is prone to. Until properly guarded, there are huge risks such as loss of the data, thefts as well as accidents that could lead to the loss of the data. There are hardly any appropriate methods to prevent these attacks. Therefore, the best way to handle the situation is to undertake storage of the data safely off-site at data-centers.

Destruction Issues With The Records:

The medical records stored at a medical firm is to be stored for a maximum period of 8-10 years, after which these records should be appropriately destroyed. Often due to misfiling by certain untrained professionals, there could serious breaches such as the wrong files being destroyed or the older files being buried so deep that they cannot be found anymore. All of these problems are eliminated with the utilization of a digital system of record storage, which allows for the easier classification of the data and digital archiving, which makes it easier to find the required data when needed.

For the medical record storage solution Canada offers numerous options such as specialized firms that focus on record management for medical clinics and hospitals. These firms are experienced with the digital archiving of patient records and effective storing of patient information in a safe portal. All medical firms should seek out the services of such firms experienced in record management so that the procedure of providing medical services is enhanced and made superior.

The author is interested in topics such as data management and digital storage and regularly writes about these topics to bring awareness towards these aspects.