An Essential Role of a Competency Management System

Every company wants their employees to have required qualities and skills for their defined job roles. So, to achieve this, many companies use several modes that are specific, complete and helpful in giving training to their employees in the organization. Among many ways, there is one mode i.e. competency management system that is also helpful in enhancing the capability, skill and ability of any employee in the organization.

Definition of competency and competency management system

The word "Competency" means the individual’s capabilities such as knowledge, abilities, personal attributes and skills that are required to do any task. These competencies are must for any individual growth as well as the organization growth. In any "Learning Management System" (LMS), the competency management is the ability of a system that attaches various learning events, job roles and skill sets to make the employees training or learning plans perfect and it is also helpful in observing the improvement of every individual.

The Elements

The Competency Management System (CMS) is a series of organized steps that are helpful in developing any individual skill level to do the specified job efficiently. It consists of four major elements:

• Planning
• Design Phase
• Gap Analysis
• Implementation Phase

The Advantages

Generally, the various sets of competency play crucial role in any organization. Hence, it is good to enhance the employee’s abilities and skills for the organization growth. The various advantages of competency management system are given below:

• Performance based appraisals
• Competent workforce means safer workforce
• Increase companies reputation
• Classify training needs
• Control talent pipelines
• Regulatory compliance
• Save staffing costs
• Training values approval

Competency management in training plans

A competency management can have several levels and its hierarchy let the company define the individual’s job roles in their specified fields which can be detailed, completed, and constant in the affected organization. It is also helpful in giving the users obvious, predefined and simple followed paths that may lead to the development. At any point of time, a user can see the progress report and further required or essential training that can improve the capability or stay with the current training process for the company needs. The company also gets the benefits in the better employee retention.

Detailed training or learning plans are always good for the company that may help in learning, improving and gaining new or advanced job skills. Hence, training becomes very important to the employee that can be easily accessible at anytime and anywhere.

In many cases, such certification may also lead to the path of promotion. When a required training is over for a specified job profile, then an employee can print the certificate and get the physical proof that the training and all the requirements have been cleared by an individual successfully.

The significance of competency management system in any training plan has been proved in any fields. Hence, every company is now seeking help from such system in order to make their employees more talented and skilful.

GyrusAim is the web-based learning management system that allows for training administration, maintenance.