Advantages and Disadvantages of Using a Printer

We are in an era where we are surrounded by gadgets. Apart from daily use gadgets if we are talking about technology then the most important thing that we need daily is a computer. Computers are the most important things that are needed to complete any task. Let the task be mere school homework or an office project. Added with the computer when you complete your work you would require a hard copy of that important file. So, for that, you would need a printer to take out the print. Printer reduces most of the work as if you want to take a hard copy of the document then you have to go out and take the print. So having this device at home will save a lot of time and energy. If you are running a small or a big organization then also you will need a printer for daily works. But saying that printer is an important part of our lives still printer has its advantages and disadvantages. In this blog, let’s discuss what the advantages are and what the disadvantages of using a printer are.

Most of the business people look towards the printer as the most important part of the office. And we agree it is an important part of the office otherwise how you will get the document in proper "usable" format. The widespread use of Adobe PDF format and with the increase in the environmental consciousness the paper usage has reduced a lot since you can use the printer to send electronic files to any place on the earth. Still, having a hard copy of any important document has its advantages.

Advantages of the printer-

One of the most important advantages of printing out a hard copy of a document is that you can mark it and make notes of it. It is easy to store when you fold the paper which will be smaller than a laptop and also lighter to keep. They can be easily replaced so if at all the paper gets drenched in water that’s not a problem.

Paper records can be easily delivered. When you email a document it will create a chain of showing who sent it and what time did they sent the mail. So if you take out the print of such document then it will be easier for you to keep a record of when the document was sent. But if you send a paper document through courier there might be or might not be a record of the send documents. This method of a print out copy with you is beneficial as you can keep a record.

Most of the times reading a print out is very comfortable instead of reading the file in a computer. The printed paper has the sharpest display. If you check I Pad display that has almost 264 dots per inch even a printer has almost 600 dots per inch which makes it simpler and easier to read. Most of the computers, laptop and I Pad displays are glossy. This makes them washing out in direct sunlight and prone to glare. On the other hand-printed pages are easy to read in conditions apart from darkness.

Disadvantage of using the printer-

When we talk about the advantages of using a printer then even there are several disadvantages of using the printer. And the most simple and first disadvantage is the cost involved in getting the hard copy printed. If you are using a multi-colored printer then you have to fill the cartridge which is quite costly. And added to the colors papers are also included. That means you have to spend on papers and colors. So, it becomes a bit costly. When you send an electronic mail there are no extra courier charges included but sending a paper document does have extra charges. You can send a complete movie without any extra charges whereas you have to pay for both color and paper in paper printing.

Apart from the cost involved one more concern is the environmental hazard. Papers are manufactured from trees so when you print a paper there is a tree that is cut. So, if you have an office of almost 10 to 115 employees then there are almost 15-16 trees that have been cut. But if you are sending emails and keeping soft copies then it saves a lot of trees. Toner and ink that is required for printing a paper are manufactured by chemicals. So when you receive the toner and the paper it generates carbon, the garbage bets hauled away which generates more material for landfills. Apart from this printer consume a lot of electricity, and the fusers in laser printers consume 100 watts of energy when the printer starts working.

So, the above mentioned are some of the advantages and disadvantages of using a printer. But in the meantime, one important point is that a printer is a must in these days and is also required for completing our work. But every device comes with its advantages and disadvantages.

We provide technical support for Canon printers, by dialing printer support number +18886210339 (toll-free).