How to Pick the Perfect Party Planner?

1. Ask friends & family:

Take recommendations from friends & family as they would know your likes & dislikes & would give you best & trustworthy suggestions. If you like a planner’s work at an event you attended of a family or a friend, ask them for their details or collect brochures / prospectus available at the party to get a comprehensive overview of the services, themes, live acts, entertainment & the obvious details they have to offer.

2. Do your R&D:

Note down the planners accumulated by you & suggested by friends & family. Visit their website to understand their portfolio of work & the services they have to offer. Look through the images of the events executed in the past to get an idea on their capability. Refer the testimonials page for better understanding on people’s experiences & views on choosing them as Kids Birthday Party Planning Organisers. If the website lacks testimonials, request them for references for your assurance.

3. Filter & Prioritize:

Make a list of the potential planners out of the earlier list of planners gathered. Prioritize the planners on the basis of their work, quality, innovation & the ones who cover all the areas you need help with. It’s always preferable if the planner is nearby to your selected venue & your residence such that it’s easily accessible & leaves you rest assured for your event.

4. Get in touch with them:

Call the planners you have shortlisted or mail them. Set up a face to face meeting as it makes work a lot easier & leaves you with better understanding. Provide them with all your party details like the age of the birthday child, what he / she fancies, a theme he / she understands & can relate to, age group of the kids attending the party, venue selected, your planned budget, venue limitations & restrictions if any, themes for kids birthday party that have been executed in the past within your circle of friends & family, nature of the invitation card required & its date of delivery etc. Tell them all your expectations & services you are interested in & what exactly you have visualized. Learn & get more interesting ideas from your planner. Make sure your planner has depth knowledge on your theme & a good amount of experience in dealing with kids. Also address the planner who is polite, quick & responsive to your timely mails, event queries etc. as it’s one of the major elements that will reflect at your party. If feasible, remove time & make a visit at an event to be executed by them of a similar nature to wave of your doubts & be confirmed on the decor & its placements, staffing & to capture an overall quality experience of the event. Once you are comfortable with the planner, his / her ideas on the theme, budget & quality of the work offered, go ahead & freeze him / her & get set to enter the party as conceived!

Alex Law is a kid’s birthday party planner at Party Planet, Corporate Event Management Companies in Mumbai. Alex likes to share his ideas & experiences on kids birthday party.