6 Features that make the Best Fleet Management Software

Acquiring a commercial fleet has always proved a wise and economical decision for industries ferrying goods and deliverables. However, managing a fleet comes with its own set of challenges, many of which fleet managers don’t foresee in the beginning. There’s a good amount of tracking and maintenance that needs to be attended to.

A fleet management software can help streamline all operations and costs associated with managing a fleet. But again, that’s only if, it is designed to include the right features. If you’re looking to invest in a fleet management software, here’s the list of must-have features.

Customizable Options

Vehicle rentals, transport companies, delivery and distribution organizations, service-based industries and users of heavy machinery are typically the ones who need a fleet management software.

Though all are travel-related, each business is different and hence, the requirements may vary. Customizable fleet management software options give fleet managers the flexibility to modify the software and align it to their specific industry, optimizing its use.

Ease of Use

Many fleet managers prefer the old-fashioned methods of tracking vehicles and deliverables because of the complexities of fleet management software. An intuitive interface has several advantages as its users can explore and use the features on their own, without really needing to undergo training or practice. In addition to being user-friendly, it should also be easy to implement.

The data collected is usually stored centrally. The fleet management software should offer easy accessibility to data via a web-based platform irrespective of the mode of access. Software providers should also make available educational resources and training videos to assist with implementation and use. They are always helpful.

End-to-End Solutions

The range of functions offered by a fleet management software distinguish a good application from the many others in the market. The primary function of the software is to provide real-time tracking of vehicles using GPS facility along with a detailed vehicle-wise transport history.

It records important vehicle and driver-related data. It analyses the reported data to identify fleet needs and workload patterns. In addition to its tracking functionalities, a first-rate software conducts inspections to check engine health and set up reminders for when a service is due.

Maintenance operations cannot be completed without the required parts. The fleet management software, such as FleetPal, itemizes parts and tracks the use across workstations. It also generates part purchase orders based on inventory needs. It records information on the cost and consumption of fuel while also offering the ability to integrate data from external fuel systems.

Reporting can be tailored to receive only the most relevant statistical data. Detailed mapping and planning allow for route optimization. A good fleet management software also looks to mitigate risks through driver behavior management.

Scalability

The best fleet management software should be equipped to take on a growing fleet without increasing the cost. It should also incorporate cutting-edge technologies so as to meet the requirements of an ever-changing technological landscape.

Automation

Fleet management software is often implemented as a cost-cutting measure. In its absence, a company might be required to hire additional staff to track vehicles, inspect vehicles or analyze performance data. A good fleet management software puts asset tracking, distribution, and maintenance on automation.

Strong customer support

As easy as they may be to use, a strong customer support team can enhance the functionality of a fleet management software. It is important to enquire about customer support before you make a purchase. They serve as a point of contact in case one experiences problems or offer training needed to make optimum use of the application.

Security is yet another concern when considering fleet management. Since the software holds vital business data, it should be secure and reliable.

Finally, compare the features of different fleet management software and choose one that fulfills the needs of your business.

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