Document Management Services in India

EDMS is the short form of Electronic Document Management System. These are software systems which typically are hosted on an on-premises server or on the cloud. The primary purpose of an EDMS is to provide a central repository for a company’s documents. Users can store documents on the server and search for them easily later on.

Some key features of the best Electronic Document Management Systems (EDMS) are:

They allow uploading documents via web browser

They allow uploading documents via offline client (for Mac and Windows)

They allow users to work without internet access

They have advanced search features

They allow full text search of scanned pdf documents

They provide apps for Android and iOS

They integrate with 3rd party software using APIs

Time to change password

The Advantages of Single Sign On (SSO)

Reduce Password Reuse and Clutter

One of the most common cyber security challenges that we face today is the incessant reuse of passwords. I am sure all of us have one or two favourite passwords that we use for things like our Gmail, office computer login, and (god forbid) our Netbanking. We do this because the passwords are easy to remember and recall. But think about the consequences – if one of these websites is hacked, the hacker has your password to all your online accounts.

Reduce Admin Fatigue

In a corporate scenario, besides the security issues, having a large number of usernames and passwords poses the challenge of high IT admin load. I manage the IT for our small startup. At least twice a week I get requests from employees to reset passwords for various online services like our HRMS, GSuite for Email, AWS Dashboard etc. Frankly its a pain, and I wish there was just one common login for everything. This is one of the reasons why large companies often have LDAP or Active Directory that allows all their employees to login to various services using the same username and password.

Increase Adoption of New Applications

Another major reason to use Single Sign On is to increase adoption of company mandated applications. We recently rolled out EisenVault at a large chain of hospitals, with more than 10,000 employees. Predictably there was pushback from various quarters. Hence the client mandated that we integrate with their Office 365 Active Directory and provide a single sign on to users. This greatly helped reduce the on boarding friction, since employees (and helpdesks) had one less username and password to worry about.

Are you aware that ten HR filing cabinets can cost nearly $3,000 per year in space alone? And that twenty filing cabinets in the HR record room can weigh as much as a mid-size car?

These facts and more are detailed in an infographic highlighting the problems of paper-based filing in Human Resources, and the advantages of an HR document management system. Beyond issues of space, the infographic delves into the inefficiencies and errors that are rampant in paper-based filing. In fact, taken as a whole, the space needed for filing may be the least of concerns affecting the bottom line!

In this HR Infographic

• The true cost of filing cabinets
• Key problems and solutions for HR filing and record-keeping
• How a paperless HR strategy is helping companies save time and money

Paperless HR software offers an efficient and money-saving way to eliminate the challenges of paper-based filing. Records organized, easily searchable, and secure.

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