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Tips for relocating your business

Author: Betty White
by Betty White
Posted: Aug 07, 2020
relocating business

Many inexperienced people feel that every relocation is the same. However, it’s not like that. Moving an office space has a lot of differences compared to moving a household. This time, there are many people involved, as well as all the electronics, documents and other items that need special care during transport. That’s why many business owners feel confused when they need to move their company, no matter how big or small. However, with the right tools and preparation, commercial relocation can be a piece of cake. Here are the most useful tips for relocating your business easily and quickly.

Organization is a must

Relocating your business includes not only you but all the people you work with – your employees and partners. That’s why the organization process needs to start as early as possible. Furthermore, you need to plan every step of the relocation – a detailed organization will help you go through the process more easily. Don’t forget you need a lot of time to organize all the packing, relocating, paperwork, etc, so be sure to start planning months/weeks in advance.

Bonus tip: An extensive checklist is the best way to track the moving progress and tick off the tasks you finish day by day. It should include all the relocation tasks, as well as everything you need to do with the new office to optimize it the way you want.

Let your employees know on time

Don’t wait too long until you inform everybody in your company that you’re moving. There are several reasons to do it in advance:

  • your employees can have enough time to get ready for relocation, and find a new home if it’s necessary;
  • if some employees are not okay with the relocation and want to quit, you have enough time to hire someone new;
  • it’s great if you can include your employees in the relocation process – they can help you pack their desks, declutter their office space, etc. It’s a huge time-saver you should definitely consider.
Compare the new and old office space

To unpack quickly and effectively, you need to know where everything needs to be placed in the new office space. Here, both of the floor plans can help a lot. Compare the plans and check if you need to make some modifications in terms of furniture. Write where each desk, shelf or table is going to be placed in the new office space, so you move in as quickly as possible. However, if you’re still not sure what’s the best space you should take, contact commercial real estate consultancy professionals to help you out pick the best location for relocating your business.

Start decluttering

As in every home, office spaces can gather clutter over the years. Relocating your business is the perfect chance to start fresh, without all the unnecessary papers, outdated electronics, and old-fashioned furniture. Start decluttering your office space systematically, room by room, and see what are the items you don’t need in your new space. Items you simply want to update with new pieces can be sold online if you start on time. Or even better, you can donate some equipment or electronics that you don’t need anymore but are in good condition.

Hire experienced movers for relocating your business

Conducting the relocation while keeping up to date on your work can be overwhelming, often impossible to do. It’s too much even for the smallest business. That’s why hiring professionals to do the work is a huge relief when relocating your business. This way, your NYC office can be relocated anywhere in the US with minimum downtime and without hassle. Furthermore, you will be sure that your items are safe and protected during transport, especially if you take the insurance as well. However, don’t simply go with the first choice you find online – do some research and make sure you hire someone reliable and experienced.

Pack wisely

Packing wisely is one of the tricks that will help you move faster. Throwing items in boxes is not something you should do when relocating your business. Packing should be systematic and organized, as well as the whole moving process. Be sure to pack the items by room, so it’s easier to unpack later. Furthermore, don’t forget labeling. If you label each box with its contents, it will be easier for the movers to put the boxes in appropriate rooms or on a specific desk. Also, it will be much faster to find certain items you might need unexpectedly. Use a marker and color labels, to write the contents and mark the room/desk the box goes to.

Make your move public and change the address

Don’t wait until the moving day for everyone to know that you are relocating your business. This is very important – this way your company will be back on track in no time. Make sure you notify your partners and customers – you can do it by sending emails, posting several notifications on your social networks or website, sending texts, etc. Make sure everyone you work with knows that you’re moving.

Furthermore, don’t forget to update your business’ address on time – the earlier the better. Make sure you change the address on your website, contact cards, and any website that delivers items to you.

Make a good-bye party

It’s good to take a break from all the work around the office and make a good-bye party. It will be a good opportunity to cheer to the old times, and welcome new challenges the right way. Since relocating your business brings a lot of stress both for you and your employees, there should be a time to relax. Host an office party and give everyone a chance to recap the previous period you’ve had in your old office. Have a safe relocation!

About the Author

My name is Betty and I have been writing expert articles in relation to the moving industry for the last couple of years. Besides this specific area, I am also experienced in other spheres pertaining to the concept of relocation.

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Author: Betty White
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Betty White

Member since: Jan 16, 2018
Published articles: 118

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