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5 Benefits of Voicemail to Email

Author: Nayaz Ahmed
by Nayaz Ahmed
Posted: Nov 09, 2020

The feature voicemail to email offered by voice mailbox service providers is more than a boon to those who always want to stay connected. This feature ensures that you never miss a message and helps you respond at the earliest. When a person has left a voice message, you can at least acknowledge the message receipt if you cannot act on it. Your promptness will earn the sender's appreciation.

Before knowing its benefits in detail, let us have a brief introduction to how it works. The voice messages received in the voice mailbox are sent to the subscriber's registered email as an attached audio file. The formats of the audio files may be.wav or.mp3. Some service providers also go one step further. They transcribe the message and send it to the email as a text.

Now that we have a fair understanding of how this feature works, let us learn how can it be useful to us

Better visibility to your voice messages

As your voicemail box is linked to your registered email, you will receive them either in the form of an audio file or text format. According to Cnbc, American professionals spend around six hours checking emails for both professional and personal needs. Every time you open your inbox, you will be aware of the voice messages received in your voice mailbox.

2. Greater accessibility

The internet is available to almost everyone everywhere. Gadgets like smartphones, tablets, and laptops have made it possible to connect to the web on the run. It has enabled us to check our emails from any nook and corner. Thanks to the voicemail to email feature, we can access the voice messages as simple as checking emails.

3. Reduces your time and effort

In the absence of this feature, you will always have to access your landline on your desk to go through individual voice messages. You will have to dial in the voice mailbox number, enter the PIN, and listen to each message. But checking the email is part of your routine and going through the voice message is just a click away.

4. Faster Response

The sooner you receive a message, the faster you can respond. When your callers try to reach out to you over the phone but are directed to a voice mailbox, the least they expect is acknowledging their message. When you check your email for voice messages, you can soon send an acknowledgment to the caller if you are not in a position to act immediately. They will appreciate the gesture. In case they are in an emergency, you can make quick alternative arrangements to address the situation.

5. Documentation

Maintaining a record of voice messages becomes simpler. As the service provider has already done the job of converting the voice message into an email, you can file it on your computer or server. You can access it later for any future reference. You will also overcome the limited storing capacity of your voice mailbox.

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Author: Nayaz Ahmed

Nayaz Ahmed

Member since: Nov 06, 2020
Published articles: 1

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