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Book Conference Transcription Early To Avoid Disappointment

Author: Navjeet Kaur
by Navjeet Kaur
Posted: Sep 11, 2014

If you own a business, you might be well versed with the importance of organizing conferences. A seminar or a conference involves different elements which range from booking the venue to arranging the audio visuals and from recording the event to engaging the panelists, speakers and chairman. Generally post conference services require the company to provide transcripts of the proceedings which include workshops, conference papers, and question and answer sessions. However not all organizations believe in booking the transcription services prior to the meeting as they do not believe that it is really important.

As a conference usually involves lengths of recording, it is always a wise decision to contact a company offering transcription services as early as possible. This allows the company to reserve time in order to ensure quickest and accurate transcripts of the recordings. In most cases, people believe that a recording of one hour can be transcribed in the same amount of time, but it is just a misconception. The truth is that we speak faster than we can type or write hence on an average 15 minutes of recording can be transcribed in one hour. The time can even increase or decrease depending on several factors which include:

  • Quality of recording
  • Speed and clarity in the voice of speaker
  • Accents is also an important consideration
  • Use of industry specific terminology
  • Level of background noise

So if your conference is going to last whole day, a recording of about 6 to 7 hours may be produced which in turn means that a minimum of 24 hours might be required to transcribe. A transcription company even with a group of experienced transcribers would require some time to give quality results. So if you wait until the end of the conference and then starts to look for a company offering the service, it may affect your schedule. Most of the companies have a base of loyal and regular customers and it may be unlikely to find the transcribers free for such a long time.

Therefore it is important to book a company offering transcription services in advance to avail quality services. In this manner, the company can keep their experienced transcribers free for your work so that you get steady and prompt delivery post conference. So now that you have made up your mind to hire a transcription company along with finalizing the venue and speaker, it is important to hire only professionals from the industry.

While opting for a transcription company, it is important to ensure that the company you are choosing deal with conference transcription. Being a specialist discipline, transcribing conferences requires expertise in the field so that consistent and accurate results are produced. It is important to check the company’s website to read user’s reviews who have worked with them. Most companies accept recordings in digital format however it should still be confirmed with the professionals. The transcriber should also be provided with a list of delegates and speakers along with any other supporting material that can help them with their work. So whenever your conference be, it is important to hire the transcribers before hand to ensure quality and relevant results.

Understanding the need for transcription, we a trusted Verbatim Transcription company india provide our clients with quality transcription, ensuring privacy and consistency while delivering our service. Make sure to check out our website to know more about transcription services offered by us.
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Author: Navjeet Kaur

Navjeet Kaur


Member since: Oct 29, 2013
Published articles: 905

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