8 Strategies that make a perfect Project Manager!

After passing the PMP Exam and receiving the certification, one of the most important considerations is the development and maintenance of customer and stakeholder expectations. When a timeline is established and the scope of a project is determined, the timeline and budget will quickly extend if the targets are unrealistic. What will project managers do to ensure that everybody is on the same page and that projects adhere to deadlines and expectations? To start, every project manager should implement the strategies mentioned below.

1. Meet with your client

The client is the most important aspect of any project, so keep them close and discuss their needs, concerns, and desires with them at least once a week. Keep them informed of the project's status, performance, and risks, as well as any problems or decisions that need their input. Face-to-face communication is the most efficient, followed by telephone communication. Don't depend on email and handwritten notes that you've published on your own.

2. Assess project progress

Spend some time per week with the manager to review the progress and to update the project schedule. If something is off course, discuss the root causes and take action. Allow people to take ownership of their actions and make predictions.

3. Review risks and issues

At a predetermined time per week, the project vulnerability and problem lists must be reviewed and updated. Don't just look at it; the whole team must be involved. Inquire about their concerns and what holds them apart. Inquire with others outside of the immediate team as well. You can see the project from a different angle and may notice potential risks that you were not aware of.

4. Update metrics

The project's core performance measures and earned value metrics must be revised. Analyse how much time and money is being taken out of the project in comparison to how much has been consumed. Often, update the project finances by a) real budgetary spending and b) completion expenditure projections relative to the rest of the budget.

5. Handout written status reports

Report the project's progress and achievements on a one-page status report and discuss it with all key stakeholders. The status report should include a summary of successes and defeats, major incidents, the top five challenges and issues, expenditure details, and RAG ranking.

6. Take a big picture of the project

Schedule time per week to look at the project as a whole. Get away from your desk and find a different and unfamiliar place to think. Look at what isn't working and decide what you're going to do about it. Examine how you can boost your team's success and better react to your customers' needs with the least amount of time.

7. Conduct weekly one-2-one meetings

Have a one-on-one meeting with the key team members once a week, even though it is only for 20 minutes. Make an effort not only to investigate the particular activities, but also to investigate how you are doing, what your feelings are, and what you enjoy. Consider how each individual can assist in empowering and encouraging others to be more accountable.

8. Chair a working-group meeting

Every project requires a rhythm and a key meeting to review progress and make critical decisions, such as a daily working party meeting with key stakeholders and team members. A reflection on the consequences, risks, and behaviour related to the existence and execution of the medication will be lectured. Seek out the solutions you can approach as much as possible at these meetings.

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Richard Pierce An expert in Pmi and Iiba Certifications.