7 Useful Tips to Prepare for your Forthcoming Office Move!

Whether you plan to move to a new home or think of making an office move, the truth is the struggles you will go through would be more or less similar. You have to pack and move all the complicated office stuff – the inventory and furniture, the immense load of stationery supplies, machinery, and whatnot. And it is quite possible for you to lose your mind along the process because you will have innumerable tasks to look after at and even more staff to handle. So, let the professional movers – the specialists from Agarwal Packers handle the moving job, while you focus on dealing with the rest in the order of steps we mentioned below.

• Give time to plan for your move

Office moves are more than just a difficult phase that you encounter ever in your lives. So, to get going efficiently and without any loopholes, you must have a great relocation plan – an agenda that will further direct you to take the next step in the moving process. Do a deeper assessment of your moving load to ensure you are decluttering the excess and moving only that you need in the future, rest could be donated or discarded right away.

• Keep the communication channels active

Inform everyone in your organization how they will be operating for the time being and when would the work from the new office would be commenced. Tell them how the management would always be in touch in case there is some requirement or discrepancy, and how everyone has to stay active over mail and notification center to keep the work going.

• Ensure the office is packed efficiently

By this tip, we do not mean you will have to get voluntarily involved in the packing and moving, we simply mean you should be aware of the right measures and the appropriate techniques involved in shifting office - this way you shall be able to direct others on the same and guide your moving team to follow the process if it seems workable for you! Begin by asking your staff members to evacuate the workstations of their stuff so that the experts can begin working on preparing the hardware and tools. Ask your professionals to follow an appropriate process of packing the inventory so there is no chaos and mess in your workplace. Packing must be performed in stages – where the experts from Agarwal Packers and Movers can focus on pre-determined areas on specific days. This way, there would be a structured moving process and make sure every carton is labeled.

• Opting for a storage unit could be great

We often look around for secure storage options to keep our office properties. At times, there are confidential papers and other documents that you wish to keep at a secluded place for the years to come, and in some cases, there are major equipment and machinery that you hope to keep safe and sound as they are brought to use, every 4 to 6 months and not on an everyday basis. And to fulfill all these requirements, a storage unit remains a favorable option that not only keeps your assets secure and organized but also manages your space well. So, if you are somebody unwilling to transport clutter into your new office, opting for rented storage temporarily could be a great idea.

• Accomplish formalities and address change

It is better if you fulfill this task before you even get into the planning and processing of your office moving decision. Getting your websites, and all your social channels and other platforms you are a member of, to be updated with the new office address is of primal importance. You will receive future emails and notifications and clients, of course on that address so the early you proceed with this, the better it would be for you. So, soon after the new office gets finalized, send out notifications and emails to your employees, panel members, and clients. This altogether could be a time-consuming job because you will need all your paperwork to be restructured too, with the new address and contact information.

• Assign duties to keep track of the development

It is not possible to keep a check on every packing and moving task especially when it is about office relocation. So, make sure you have assigned responsibilities to your employees, those you think have great managerial abilities and have lead similar major tasks effortlessly before. This way you can communicate with them from time to time to be informed about how much the progress is and if there is any requirement to address or not. What you can do is you can call up meetings early on in your schedule once the office moving date has been fixed. You will need to discuss everything with the managers, team leaders, and supervisors who you have appointed for supervising the entire relocation task, so there is no loophole.

• Have a workable plan for your new office

You must have a thoughtful plan about how you want your new office space to be set up. If you have that already, then re-arrangement of office equipment and furniture, and other office items would be pretty easily managed and won’t take much time. If you have hired professional movers, for a full range of service, chances are your new house would be ideally set up by them – at least all the packages would be moved into their designated spaces and the move would be seamlessly accomplished. You can even have office designing specialists for your new workplace organization. They will bring in new ideas to amalgamate with your thought-out plan.

EndNote

If you are an employer thinking of moving your workplace to another area, in a new city is a major hassle. You need sufficient time to get back into your zone after the moving assignment has been accomplished. But, you must know that office moves are not that hard as they may appear to be. All you need to take care of is that one – you have to book your professional movers – the experts from Agarwal Movers and Packers on time and second, consider the office moving tips discussed above.

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