Workday and SAP integration considerations

Workday is cloud-based human capital management and financial management software. In a single sentence, HCM is nothing more than a single tool for managing your (Employee) representative individual and private information. It performs the same thing, allowing managers and HR professionals to do talent management, payroll, time tracking, compensation, workforce planning, and recruiting with just one tap and one page.

Workday people management

Many firms use people management functions such as recruitment, hiring, onboarding, changing jobs, terminating employees, and international transfers, while payroll-related functions are handled by third-party systems in some cases. I'm assuming that is used for core HR and SAP is used for payroll. Then that data must flow from Workday to SAP for payroll to execute well. When data enters SAP, it is stored in several Info-types.

In SAP, an info-type is a data table that stores logically connected information. Only the SAP HR module has its own set of info-types. It is an information type, and data for employees is kept in info types.

Integration between SAP and Workday is a difficult task.

Data transfer and integration between SAP and Workday solutions can be difficult for firms whose technology landscape. This includes both systems since it necessitates a unique grasp of each systems' data formats and requirements. The key to maximizing the success of future SAP and Workday investments is proper integration. It can be tough to locate the necessary resources to manage data integration processes, as many customers learn far too late.

Management of data transfer and integration skills and experience

It has proven SAP and Workday technologies, methods, and expertise to provide a smooth migration and continuous successful integration. The following is our SAP to Workday integration suite.

• Cooperative and open:

Compatible with your preferred Workday implementation partner.

• End-to-end:

A complete 3-step technique covers the complete lifespan, from early-stage analysis through post-go-live.

• Maintainable:

Build the foundations for future growth and, if necessary, entrust us with your HR legacy system.

• Tested:

We have a track record of successful data migration and integration projects and can provide references.

• SAP HCM (PY, OM, PA, T&A), SAP SuccessFactors (EC, ECP, TM), CRM, and FI/CO are all included in the comprehensive integration toolkit. Services and assistance are provided.

Overall business process

As part of the overall business process, it adds all relevant employee data to various screens one by one. However, in SAP, these data are divided into several information categories such as personal information, bank account information, payment information, work schedule information, and so on.

SAP/WorkdayIntegration WorkdayServices, Connectors, and Studio Web Services APIs are used to integrate Workday and SAP.

For SAP clients that utilize Workday, the most frequent implementation model is to make the system of record for people information and SAP the financial system of record.

Upkeep of SAP HCM

Human Capital Management data is kept in SAP's Organization Management (OM) and Personnel Administration modules (PA). OM and PA must still be used for payroll processing, financials, and workflow once data has been migrated to Workday® Human Capital Management.

Workday's Organization, Position, and Job Connectors, as well as Web Services, update SAP's OM. PA is updated via the Worker Connector or Web Service. The data is transformed into the SAP IDoc XML format by the Document Transfer and Deliver procedure.

Standard XSLT will transform the data into the data format specified by the SAP IT group because the Workdaycloud is XML with an XSD. For validations and error handling, This provides an XSLT library.

Updates on Cost Centers

When cost center information in SAP changes, it must be updated as soon as possible. An IDoc is sent to a Workday Organization Connector or Web Service as a result of the occurrence.

Updates on Employees

Updates to Worker records in Workday will require a basic Worker Connector/Web Service or a Worker Full Stack via Web Services to SAP Personnel Administration, depending on the data demands of the existing SAP modules.

Mini Master SAP

For workflow routing in SAP applications, SAP introduced a minor file requirement for preserving Personnel Administration information. There will be roughly a dozen fields in a typical file.

To generate data for Mini Master files, the recommended practice is to use Connectors.

• Integration maps are adjustable, decreasing the likelihood of failure and the necessity for programmatic debugging by eliminating additional processing nodes.
• Workday Core Connectors identify data changes on an object or event, and only those changes are delivered in the final file extract. The integration can be set up to handle different types of modifications found in the transaction log. Workdaytransaction types can be matched to SAP information types.

Payroll in SAP

If Mini Master is the present means of providing master data to Payroll, the data feed will need to be expanded to execute payroll, depending on whether countries have payroll. In circumstances of proration, retroactivity, and modifications, this method may not collect enough information.

By capturing a snapshot of the transaction history and sending a complete or changes-only extract file to SAP, it uses a top-of-stack approach.

If transactions must be sequenced, Workday Studio will be an option.

When using a payroll processor other than SAP, Cloud Connector Studio will be the best solution.

Payroll with Workday

After each pay run, you'll need to update SAP Financials if you're utilizing Workday® Payroll. In that situation, a Workday® Custom Report and Enterprise Interface Builder will take care of the work for you without requiring any code.

Revisions

Itconsiders integration to be one of its core services, and its solutions are continually being updated to make integrations easier. Updates will be posted regularly.

Factors to consider during migration

• Before the Go-Live, the migration must be completed on time. Otherwise, your Workday system would be devoid of data and would be out of sync with SAP.
• Both migration and integration must be planned, timed, and budgeted within the project.
• Data is frequently left out of discussions, yet it must be kept in mind at all times.
• Cloud is simple and intuitive, but it introduces a new level of complexity when it comes to integrating with other applications.
• It is necessary to be familiar with the following two data models: To properly leverage, you must grasp how to extract data from SAP HCM and translate it into Workday language and vice versa.

Accounting

Workday is a program that analyses accounting tasks. Users may get all of their company's expense data, financial reports, cash flow, and asset information in one spot. In-memory response enables rapid shift adaptation – all users can react to any shifts without the need for outside support. Financial data, as well as the option to consolidate and close books, is available on all devices.

Workday's Financial Management module was created from the ground up to function alongside its Human Capital Management module. As a result, no sophisticated integration strategies or third-party integration platforms are required to connect the two. SuccessFactors, on the other hand, lacks native accounting capabilities. Although SAP ERP offers accounting modules, SAP ERP with SuccessFactors integration must be done via either SAP HANA Cloud Integration (HCI) or third-party integration platforms as DELL BOOMI.

Conclusion

Finally, both Workday Human Capital Management and SAP SuccessFactors HR offer a user-friendly, all-in-one HR platform that enables smooth operations. Although the two programs operate differently, they have many of the same functions. The built-in analytical capabilities give it a leg up on the competition. With data analysis built into every component of the platform, insights into all HR operations are at your fingertips a capability that SuccessFactors lacks. You can learn more about Workday and SAP through Workday integration online training

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