Tender Writing 101

Reviewing the request for tender document

The tender writer begins the process by thoroughly reading the Request for Tender.

The Request for Tender (RFT) outlines what is required in the tender response, the contractual requirements expected, and how the tender writer should respond to the RFT.

It generally includes information such as:

• Tender conditions
• An explanation of the evaluation criteria that will be applied when evaluating the tenders received.
• The closing date and time for the lodgement of tender responses.
• Conditions of the contract for the winning tender.
• The required tender response schedules to be included.
• The mandatory requirements of the tender that the organisation or company need to meet to be successful.
• The tender specifications detailing the product, service or work required. These specifications may include plans and schedules of the work required.

The tender writer Sydney uses this comprehensive and careful perusal of the RFT document as a process to develop a complete checklist of the required information that they will use in drafting their tender bid and ensuring that everything required such as insurance documents, health and safety policies etc are gathered and ready to submit with the completed tender.

Although it may seem obvious an important part of the checklist is the closing time and date and the expected delivery method and how many copies need to be provided.

Composing the tender bid

When composing the tender bid the tender writer will plan, write, develop, polish, and refine the bid. The tender writer Melbourne will ensure they address all selection criteria in detail.

They will write the tender bid specifying the applicant organisations capacity and capabilities to meet all the needs, specific requirements, and expectations of the client.

The tender writer will also include any value adds the organisation can bring to the project to prove they can do it better and more successfully than competing bidders and will provide a proposed schedule for completion and supply of the product or service including milestone dates and delivery dates.

Editing and proof reading are important and necessary. Tender writer use spell and grammar checks, then will print the draft application and read through it. Does it read clearly? Does it flow? They may request someone else with appropriate skills to read through it or do it as a team prior to submitting the tender bid.

The evaluation and selection process

Tenders are usually evaluated by a tender evaluation committee. The first step will be to check each submitted tender for compliance with the tender documents, tender conditions, and specifications.

If it is compliant it will be evaluated against the criteria specified in the tender documentation. The tender that has the best offering, which includes value for money, also demonstrates the successful delivery of goods and services, and value add will win the business. Remember, value for money does not necessarily mean the lowest price.

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