7 Steps to make a solid Project Communication Management Plan

We'll go over how to create a project communication plan and the steps involved in doing so. These steps will help you with your PMP prep course.

1. 1. Types - As you are aware, there are three types of communication; choose the one that best suits your needs in this communication. It must first be decided whether the communication will be oral, written, or through expressions.
2. 2. Choose the format - The next step in the communication plan is to decide whether the communication will be formal, such as via email, reports, presentations, or meetings, or informal, such as through awareness or debriefing. You must select the most effective medium for communicating the required messages to the appropriate stakeholders at the appropriate time. You must ensure that the format you choose conveys the most important messages to the stakeholders and that they understand them completely.
3. 3. Goal - Before you communicate, make sure you've decided on the required format. The goals must be clear and concise, and they must be written down in the communication plan to ensure that the correct message is conveyed to the stakeholders and that they understand it according to the plan's requirements.
4. 4. Identification of Stakeholders - You must first determine who you will communicate with, whether it is the project sponsor, project owner, project team members, top management, or even the customer. This aids in the clear drafting of communication that is comprehended by the appropriate stakeholders.
5. 5. Identify the methods - You must decide whether you want to communicate in digital format, over the phone, or on paper. This is necessary because not everyone is interested in email, smartphones, or paper-based communication; different people prefer different communication methods.
6. Frequency - You must decide how many times you will communicate on an hourly, weekly, daily, monthly, or yearly basis. This is significant because not all communication occurs at the same frequency.
7. 7. Responsibilities - You must decide who will communicate with whom and when. This must be included in the communication strategy. Of course, the project manager is in charge of the majority of communications, but he or she is not in charge of all communications. It could be a team lead, a member of the team, the project sponsor, or even the customer engagement manager.

Communication is a very important part in every aspect of life. If it is not effective, then the total objective gets affected. You must know how to convey the message to get things done. Every talk must make sense and should be to the point. Especially a bad information exchange within the team will lead to project failure.

To prevent this, it is critical to managing all the communications that happen during any project work. In PMBOK this is one of the 10 principles or the key knowledge areas. Enroll today for the PMP Bootcamp online that discusses this area in detail.

Richard Pierce An expert in Pmi and Iiba Certifications.