5 Potential team productivity roadblocks and how to overcome them!

If your team's productivity is a problem, think about the numerous potential roadblocks and how to overcome them.

Technology Issues

Employees should be able to do their tasks more efficiently and effectively with the support of technology, not the other way around. However, according to a new study, technology is actually doing the latter. According to Udemy's 2018 Workplace Distraction Report, technology and connectivity issues were the most common workplace distractions and productivity-suckers for 33% of employees polled.

Ascertain that your team members have access to effective project management and collaboration tools, as well as the resources to learn and use such technologies. Asking whether technology is a productivity stumbling block for your team is a simple approach to find out.

Send out a survey to see what's working and what's not, and then make changes depending on the results. It's easy to get caught up in high-level concerns and forget about the little time-suckers that are robbing you of your productivity.

Poor Collaboration

You may have to take on the majority of the job or pick up the slack for others if team productivity decreases. While this may appear to be an unavoidable element of your profession, it is not.

When working as a group, it's critical that workloads are distributed evenly among team members so that projects may go forward smoothly. "Project management involves a lot of effort for the team leaders involved," says Bogdan Carstoiu, CEO of Hubgets. Taking care of everything on your own can soon become overwhelming, especially if the project encounters a snag. When you make it collaborative by incorporating others in the process, you may share duties and divide the workload."

Collaboration improves your productivity and allows you to be a more effective leader. By incorporating this into your team's culture, you can ensure that projects stay on track, preventing budget overruns and irritated upper-level management.

"Team leaders engaged in team collaboration are more likely to produce on time and with better results," Carstoiu writes. Project managers can confront obstacles much more easily if they combine forces, and they can also ensure that they have the best workforce working on the project."

Unnecessary Meetings

Meetings are useful for communication, but they've also become big productivity stumbling blocks for firms all around the world.

It might be difficult to strike a balance between ineffective meetings and ensuring that the team collaborates and connects. To obtain the best of both worlds, follow these easy guidelines:

Invest in collaboration software that allows members of your team to report on their progress toward deadlines and goals without having to meet at a specific time and location.

Encourage team members to block out "off-limits" focus times on their calendars so they may devote uninterrupted time to key activities throughout the day. Time blocking can assist in keeping these timetables on track.

Each meeting should have a time limit. Attendees are free to leave if the meeting runs over. This ensures that everyone stays on track.

Lack of Organization

Nothing is more inconvenient or time-consuming than looking for essential documents in old emails or computer files. Your team should be able to access folders and frequently used documents quickly and easily.

For keeping papers organized, cloud-based filing systems such as Box or Google Drive are essential. Take it a step further by ensuring that your document and folder naming convention is basic and straightforward. Finding a folder is excellent, but if you can't determine what it is, the benefit of being able to find it is diminished.

Empower your team to create a procedure that works for them and then put it in place as a group. This encourages students to take responsibility for the organization, as they are the ones who are most likely to add to folders and access papers. As a leader, this relieves you of one more responsibility, allowing you to concentrate on being as productive as possible.

Need more insights on the same? Enroll in a PMP Course Mississauga today!

Richard Pierce An expert in Pmi and Iiba Certifications.