How Automated Software Can Speed Up Your Workflow

IT Personnel is the unsung heroes of the corporate work environment. They have the thankless job of making sure the internal software of the company is in tip-top shape. When you forget your password (for the fifth time!), they’re the first people you contact to reset the whole thing.

When all you need to worry about is how to do what your job description says, you know the guys at IT have done their job.

It needs to be said however that a lot of the work is repetitive, basic, and boring. There are things like deleting old logs on a server, collection of data from interaction from customers, data migration, and so on. Some IT personnel still do the job because automating certain tasks might mean accidentally deleting important files by accident. But the truth is a lot of IT professionals find that they are wasting 70% of their time working on repetitive tasks.

Benefits of Automation to Speed Up Your Workflow

With the help of automation, things can really turn the tables on productivity. Here are ways how automation can make life easier for you.

Save Time

When basic tasks are automated, time is dedicated to things that need your attention more. Collation of data doesn’t have to be done by an individual - who may accidentally input wrong information. AI bots can go over purchases clients have made and analyze any pattern found in their spending habits.

Customer management can also be automated: basic communication with customers can be handled by bots that can answer simple queries with ready-made answers. Any more complicated matters can then be escalated to a human agent.

Better Productivity

Did you know that you could possibly lose $13,000/employee with repetitive tasks? If you’re a big company with hundreds of employees, imagine how much you’re losing when you’re making someone do the same thing over and over again. An unintended effect of repetitive tasks is how it makes your employees feel.

As the cogs that keep the wheel of a company turning, they know what tasks are essential and what can be done by a program you could probably download. When your employees feel uninspired in the workplace, they are less likely to give their 100%. This then translates to lower productivity which eventually leads to lesser value or quality in output.

Minimize Errors

Ninety-five percent of data leaks are usually due to human error. It’s impossible to remove any form of error or mistakes, they are just a fact of nature. Mistakes can happen when people are overworked and have not found time to rest adequately. They may accidentally delete sensitive files or input erroneous statements in a document.

Although bots can be used to replace people, they also have the capacity to assign appropriate workloads and jobs to employees of varying levels. When people are given work that compliments their skill set and experience, they are more likely to produce good work. Many tools have been developed to make your life easier. Examples of tools used to automate work are sites like Grunt, and Removal AI.

Grunt is a popular name among developers, both amateurs and professionals. It’s a flexible NodeSJ-based program and can do tasks in Javascript and JSON configure. It has a huge library of plugins that can be accessed by anyone. You’re most likely to find a plugin that can answer your needs. However, on the off chance that they don’t have what you need, they have a handy guide on how to create a plugin that works for you.

Removal AI - Background Remover is another well-used tool for automating tasks. It has the ability to delete the background in any image. For example, considering you have an eCommerce business that needs hundreds of images edited and background removed before uploading to your shop. It is more efficient to deploy software to do this kind of task rather than employing someone to do the repetitive task that can be done within 24 hours manually instead of a matter of seconds using Removal.AI. In the case of advertising, there are photos where the subject captures what the advertisers needed for a campaign. However, the background is not appropriate or doesn’t fit the image they want to project. With AI technology, the developers have created an application that eliminates the need to open up complicated photo editing technology.

Speed Up Growth

When you delegate unwanted work to automation, you will be afforded time and better concentration on important things. Development happens when your employees concentrate on looking for solutions to bigger issues. Standards can be met and even exceeded.

Web developers who apply appropriate plugins in code editors don’t even have to finish typing code, the plugin does it for them. They can run another one that can check any issues in their document. When you eliminate the hurdles that keep you from reaching your goal, you are most likely to finish on time, create a better product, and have a sense of satisfaction that you have accomplished something amazing.

Wrapping Things Up...

You can never go wrong with automation, it’s not always an "applies to all" kind of solution. It’s customizable and is made to answer the needs of the organization. It removes the irrelevant procedures that do not contribute to the development process.

By automating tasks, one can move forward with other things that need one’s attention more. The idea is to hopefully make the development process more focused on creating or updating a system that can take the current organization to a better place. Although multitasking is a very real thing, human error is also an issue that happens when you put too much on one person’s plate.

Having a streamlined system can make everyone’s life easier - not just that of the IT department. When one part of the system is working, there is time to make sure that the others are working well too. This could also lead to improvement as time has been freed.

Jazz P. is Sr. Website & App Designer at Echo Innovate IT - A Leading Android & iPhone App Development Company,