Everything You Must know About the Appointment letter!

" Appointment letter " is used in businesses or companies for the purpose of hiring someone for a new role, position, or job title. An appointment letter is usually sent by the employer after the recruitment process. Appendices are included in this letter to guide the applicant who gets appointed about complete details of the job role, expectations, and description. Appointments letters vary depending upon the type and level of employment and vary accordingly with your industry, job title, and designation.

How to write an appointment letter?

However, no matter what type of Appointment Letter you write there still remain some rules that should never be broken:

It needs to be written in simple language so that it's easy for everyone to understand. It must contain all the information regarding appointment such as start date, salary & allowances, designation, responsibilities, reporting structure, probationary period, etc. Appointment letters must be written from the company's official email ID because by doing so the authenticity of the letter becomes credible and that further make the recruitment process much smoother. Appointment letters should be precise, clear & concise in nature, and straight to the point without any kind of ambiguity or confusion in it. The appointment letter should not exceed more than one page and it should be well organized with proper heading and formatting. Appearance is also very important while writing an appointment letter which makes a good impression about your organization on the receiver end.

The following information will help you understand what goes into such a letter:

Appointment Letter Format for Fresher/ New Employee

Appointing to a New Position Appointment Letter Format

Appointing to an Existing position Appointment Letter Format

Appointing on Promotion Appointment Letter Resignation Sample

Appointing to a Temporary Position Appointment Letter For Training Internship

What is an appointment letter?

An appointment letter is a formal document that introduces a new member who gets appointed in your organization. An appointment letter also describes the designation, authority, responsibilities, and reporting structure of the new employee along with his salary & allowances. This is usually written jointly by the HR department and IT department as most of the companies have their own software for appointment letters. So as soon as the job offer is approved then both departments work together on all these things. In the case of an Appointment Letter with Salary details then there is a separate department that handles all such correspondence. They contact the IT department for Appointment letters and they also provide salary information to them and they finally create an Appointment letter and send it to the receiver.

Appointment letter format

Appointment Letters are written in Word File Format so as to retain data in it and can be edited further if needed. Moreover, Appointment letters usually include various sections such as Appointing Authority, Date of Appointment, Address of Appointed Employee, Designation, Reporting Relationship, etc. Furthermore, Appointments Letters also typically contains Company's official email ID through which authenticity can be authenticated by the receiver end.

The structure is as follows:

Personal Details

Appointing Authority

Appointment Details

Appointment's start date and End Date

Appointment's reporting structure

Appointment's Salary & Allowances Packages

Appointment's Job Description, list of responsibilities, and expectations from the recipient.

In order to write an appointment letter, you should have a thorough knowledge of all these things because only then you can write a proper one. In case of any confusion or query feel free to ask us in the comment box below. Moreover, if you need more samples then let us know we will provide them for sure. If you have any other questions related to Appointment letters, leave me a comment below. We hope this article helped you understand the Appointment letter very clearly and you liked it as well. Appointment letters are also termed as Appointment Memo, Appointing Appointment Letter, etc.

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I’m Amit Kumar, and successfully working professional in Digital Marketing field. I have been working in this industry from past 8 Years found it so useful for everybody in today’s scenario. I am a blogger too and well known to predict market trends.