10 Tips to Make your Audio Conference Call Successful

It may appear to be a no-brainer because audio conferencing and teleconferences have been around for a long time and are now regarded as a preferable mode of communication. However, you'd be surprised at the number of blunders that occur on a business call. There are also minor oversights that contribute to ineffectiveness, inefficient habits, and other minor details that can make or break your conferencing methods. You won't be able to make a difference in your team or company unless you use teleconference tips.

Tips to consider when making a conference call 1. Use the right equipment:

Avoid cellular and cordless phones due to annoying static, as well as speakerphones, which pick up background noise and make it sound like you're speaking in a tunnel. Moreover, some speakerphones do not allow you to speak and listen at the same time, effectively "cutting off" parts of the conversation.

2. Notify the participants:

Notify all meeting participants of the conference call date and access rights. Provide a dial-in number and access code to join the meeting, and include the moderator's name, scheduled start and end times, topic, and agenda in the email notification. It also informs participants of the necessary preparations before the audio conference.

3. Have a polite host:

When planning a conference call, keep your participants and corporate culture in mind. What are the time zones involved, how long will the call last, and so on? Schedule a short break during long calls, for example, or allow participants to take a short break as needed. Remind your attendees not to put their phone on "HOLD," as many offices play hold music, which will be piped into the conference.

4. Plan Ahead:

Establish the date, time, and number of participants. Keep in mind the time zone differences.

5. Increase in number of visitors:

• Pre-Notification via Email - Remind your callers about the upcoming call to which they have already been invited.
• Dial-Out Participants - By using dial-out features, you can connect each participant individually. This is especially helpful for international callers.

6. Set audio conference goals:

• Determine the goals you want to achieve during the meeting.
• Make an agenda ahead of time.
• Limit the agenda to three or four topics, and inform the participants how much time you intend to dedicate to each.

7. Conference call recording:

Conference call recording should be a routine by now. Recorded conference calls might have their own set of drawbacks. They can be used as official documents. They can also be referred to in future meetings and decision-making processes. Best of all, teleconference recordings are an excellent way to keep everyone informed. Even if some people miss meetings, the recordings may readily offer all of the information they want.

8. When scheduling a conference call, don't forget the time zone:

If participants from across the country or overseas will be present, arrange the event in the time zone that is most convenient for the bulk of attendees. When determining the start time, be sure to inform your attendees of the time zone that your scheduled time corresponds to.

9. Ambient noise removal:

When speaking, try to avoid shuffled papers/materials as much as possible. Some speakerphone microphones will pick up on these sounds, which can be highly disturbing.

10. End the Call:

Always be clear and specific when ending a conference call. We would like to thank everyone who attended and let us know that the meeting is officially over.

Wrapping It Up

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