How to write an Amazing Email to send Resume to HR?

If HR doesn't call you back after you send your application for a job, it's likely that they didn't even look at your resume. Therefore, before sending your resume to HR, you should write a comprehensive email application to increase your chances of being shortlisted. It makes a good initial impression of your professionalism on the hiring manager. Check for any requirements from the company you could be applying for before emailing your resume. In the email the employer sends you with your resume, look for any directions or questions they want you to respond to. Pay strict attention to the company's directions. Make sure you have a business email account before sending HR your CV. Unprofessional email addresses account for the rejection of about 76% of resumes.

Follow the Instructions

Before sending your resume by email, check for any guidelines from the company you may be applying for. Look for any instructions or answers the company wants you to include in the email with your resume. Follow the instructions given by the company closely.

Adhere to Guidelines

An HR may request you to follow general company guidelines during the hiring process. Regularly, they may request you to follow instructions so that they can view and better respond to emails. If you do not follow the guidelines then your application is likely to be rejected. It’s also important to write in a professional email format before you send resume to HR.

Use a Professional Email Address

Before you send resume to HR, make sure you have a professional email address. About 76% of resumes are rejected due to unprofessional email address. Research shows that a formal email ID can increase your chances of being shortlisted. Hiring managers usually notice the email ID the email is coming from. An email address like ‘cooldude@xyz.com’, is considered unprofessional, and can be a pitfall in your selection process.

Make sure to use a professional email ID with your full name. You can also use your initials in the email address, for example, "robertm@gmail.com" or "aksharma@gmail.com".

Subject Line Should Be Brief & Informative

The subject for sending resume holds great importance. Adhere to any guidelines related to the subject-line given in the job description. In case no guidelines are available then write it under 60 characters, incorporating your complete name and the job position you are applying for.

A good subject line increases the chances of your email getting opened. So, make sure your subject line is brief and informative before you send resume to HR.

A good subject line can be:

• Resume – Job Title – Your Name
• Resume: Your Name for Job Title
• Your Name Resume: Job Title

Bonus Tip

Make sure you write a clear, appealing, and crisp resume headline as well.

Choose the Right File Format

When sending a resume by email, make sure you send it in the proper file format. If the HR manager has asked for your resume in a specific file format, use the same. Otherwise, submit the resume either as a;

• Microsoft Word document (.doc or.docx) or
• PDF.

These formats are generally favoured by hiring managers.

Naming Your Resume File

Be cautious when naming your resume file. Remember that the employer can see the name of your attachment. Include your name in the file name so that it is clear and easily accessible.

Avoid generic names like Resume, Resume 1, or Resume 2. This can give the employer the impression that you care less about the job and position. Also, it is easily forgotten.

Here are some good examples of naming conventions that can be followed:

• Soumya-Kapoor-Resume
• Alok_Kumar_Resume

Link:

https://www.cheggindia.com/career-guidance/how-to-write-an-amazing-email-to-send-resume-to-hr/

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