Things to think about when looking for a NEW OFFICE SPACE

Are you looking for a location to work that will support your company and help it grow and thrive? Finding the ideal office can be a daunting undertaking if you are unsure of the elements to consider when hiring a space. Here are eight things to consider while looking for a new office location, regardless of the size of your company. These criteria include space requirements, location, rent, and so on, and examining these can help you choose an office space that is suitable for your company and your budget.

Space: The quantity of space required to accommodate your staff and potential recruits is the most important issue to consider while shopping for a new workplace. Calculate the amount of office space you will require over the next 5 to 6 years if your company is expanding and adding new teams. Certain business centres include shared meeting areas with cutting-edge technology, which can significantly minimise the amount of space required for large gatherings.

Accessibility: Getting to work is an important factor that both existing and prospective employees evaluate. Employees have left their employment due to a lack of accessibility or long hours of work travel. Choose a conveniently accessible location to reduce attrition and make it easier for new employees to go to the office. An office in a prominent location that is well connected by public transportation can not only boost staff productivity by allowing them to arrive at work on time and stress-free, but it can also save clients and business partners hours of travel time.

Brand Image: Your brand image is determined by the type of your business. Whether you work for a vibrant and exciting PR firm or a corporate behemoth, the office space you select to rent must reflect the essential principles, functions, and nature of your company. While one may choose vividly coloured walls and luxurious furniture, the other may prefer a cleaner and more streamlined appearance with glass cabins and open workspaces. Look for an office location that will allow you to easily create that impression. Certain office spaces come fully equipped, which can make or break a business.

Hidden Costs: Any additional expenditure on your rental property, such as restoration work, the need to purchase new furniture, or any other immediate maintenance-related fees, might be considered hidden costs. These charges are sometimes overlooked when calculating your rent, seat fees, or Wi-Fi expenses, and they can have a significant impact on your initial budget. To prevent overspending on office space, it is critical to inquire about any hidden fees up front.

Lease Security: Once you've decided on a space to rent, always review the legal documents you'll be requested to sign by the landlord. Check the terms for the lock-in period, the percentage increase in rent after a certain number of years, the consequences for breaking the rent contract, and so on. After considering these considerations, you must determine whether the rent you will pay corresponds to the amenities you will receive in the new office space. You can even discuss specific terms with your landlord and reach an agreement.

Adequate Infrastructure: Adequate infrastructure is critical for increasing or maintaining staff productivity. This features high-speed Wi-Fi and good network connectivity, cutting-edge workstations, ergonomic furniture, meeting spaces with screens and projectors, and a 24-hour coffee and snack bar.

Task-Oriented Areas: Your office space must have or allow the construction of tiny task-oriented spaces for a fast team huddle, to block out noise when answering the phone to a client, or to identify essential personnel whose work space specifies the boundaries they aim to set.

Facilities: When looking for an office space to rent, consider whether the building's services and facilities meet your company's requirements. The facilities must also be able to meet the needs of your clients while also making the working easier for your personnel. Cafeterias, lounge areas, public Wi-Fi, daycare and fitness centres, and even concierge services are available in many commercial office buildings.

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