SaaS based HR Solutions to Automate Entire HR Process

The modern change in workplace and work environments, has forced companies around the world to adapt and evolve to changing working models. A mass shift towards hybrid and remote workforces has been the trend, post pandemic. As more businesses align themselves with the new ways of workforce management, increasing numbers are moving towards SaaS based HR solutions to manage their employees.

SaaS based applications have flooded the marketplace in the recent times. Well, SaaS has become a buzzword that is overwhelming and difficult to ignore. But what exactly is SaaS in cloud computing, and why should you consider it for your business? Let us understand SaaS in detail.

What is a SaaS-based application?

"Software as a Service" or SaaS, is an application distribution model where cloud providers host apps and make them available to users via the internet. As a software licensing model, SaaS provides access to the software on a subscription basis, with the software is located on external servers rather than on servers located in premises.

SaaS-based applications are typically accessed through a web browser, with users requiring a username and password to log in to the application. Instead of each user having to install the software on their computer, the user accesses the program via the Internet.

Since SaaS is a cloud-based service, it does not require extensive hardware for deployment of applications, while SaaS providers can assist with troubleshooting. You need not outsource the IT responsibilities to maintain and install in-house software.

SaaS offers a subscription-based pricing model, including software license, support, and other fees. While you acquire a traditional on-premises software as a one-time perpetual license, SaaS works on the pay-as-you-go model.

SaaS based HR solutions

SaaS based HR solutions leverage the power of technology to administer HR processes. The aim is to enhance the efficiency and productivity of your business by automating manual and recurring tasks. As a result, your HR team can manage the processes well and utilize the spare time in other important activities for business growth.

HR Software-as-a-Service (SaaS), also known as cloud HRMS, is a subscription-based service used for human capital management from anywhere at any time. Today, most modern human resources management systems (HRMS) are SaaS solutions. Typically, you pay a subscription rate depending on the number of users instead of a large up-front cost as you would in the case of traditional on-premises HR software. SaaS based HR solutions make HR management and rota scheduling easier. Such solutions help the HR team manage routine HR tasks which would otherwise need multiple spreadsheets, documents, and forms.

Automation of HR Functionalities

The SaaS based HR solution covers different aspects of human resource management. Here is what a robust SaaS HR automation solution offers.

• Absence and Leave Management
• Attendance Management / Timekeeping
• Work From Home
• Project Task Management and Timesheet
• Performance Management
• Asset Management
• Shift/Roster Management
• Employee Onboarding Process
• Employee Self Service
• Recruitment and Hiring Process
• Travel and Expense Management System
• Payroll Management
• HR Reports and Data Analytics

What are the Key Challenges of a SaaS based HR solution?

Like any other software solution or platform, SaaS based HR solutions also possess some challenges for developers. If these challenges are overcome, they take the onus of the success of the software, while gaining extra advantage in the market. The key challenges are as follows:

Automation

The solution must automate the maximum number of functionalities of the HR, thus enabling them to let the system do the work, while they focus on business growth.

Security and Compliance

One of the biggest hurdles is to meet the compliance policies and protect employees’ personal data.

Advanced Reporting and Analytics

To make all the data useful, an HR solution should be designed to provide advanced reporting and analytics based on employee skills, performance, and other factors.

Anytime access and Employee Self-Service

A good SaaS HR system provides accessibility to employees to view absence history, apply for a leave or request overtime payment without seeking assistance from the HR team, anytime, anywhere.

Benefits of SaaS HR Solutions

The SaaS based HR platform is a deviation from the convention of purchasing software, and yet it can provide significant advantages to an enterprise that utilizes it. Today as the adoption of cloud computing is gaining momentum, software providers worldwide are adding SaaS capabilities to their portfolio, resulting in huge gains for companies that adopt the service. Here are a few benefits:

1. Save time

Automation functionality simplifies a range of HR tasks while reducing admin tasks significantly and improving productivity and efficiency.

2. Save Costs

Budget-friendly subscription models to choose from. No investment in costly hardware, software, or other set-up peripherals. The HR SaaS vendors manage maintenance, updates, and a firewall.

3. Quick Installations

Since there isn’t any kind of on-premises installation, getting started with a cloud SaaS HR software is much simpler. Businesses only require subscribing to the services, create a login, select modules, customize them, and start using it.

4. Automatic updates

Vendors of Cloud SaaS HR solutions roll out updates and new features regularly.

5. High Data Security

Cloud SaaS HR software Solutions provide a high-level of security. They ensure the user-level access to confidential employee data and other files. It is possible to set up role-based access to increase data security.

5. Central repository

The central repository reduces the paperwork and standalone systems from businesses. Everything is stored in a centralized cloud database and employees can access it from anywhere anytime.

6. Compliance made easy

Instant access to key HR data when you need it plays a pivotal role in making informed and strategic decisions. Be it a change in employment or labour law or a new tax return policy for employees, and you get all of these at your fingertips.

7. Business intelligence and analytics

Today, real-time and easy access to crucial HR data is of paramount importance to help businesses stay ahead of the curve. Business intelligence and insightful reporting offered by SaaS-based payroll solutions help you make informed and sound business decisions on the go.

8. Reduced downtime

SaaS solutions are hosted on secure, multi-tenant, and state-of-the-art cloud platforms, thus, reducing downtime to a significant extent.

9. Hassle-free operations

All responsibility for data hosting and maintenance is of third-party, so in-house IT team and HR staff are free to do their tasks.

10. Scalability

Cloud HR software has the option to upgrade or downgrade. Businesses need not buy expensive software or hardware upgrade.

11. Eliminate Human error

Saves time and eliminates common human errors.

12. User-friendly user interface

The SaaS HR Software provides easy to use user interface, that brings more usability. It enhances user experience and brings more productivity. Administration and employees both adopt the cloud HR software quickly.

While software as a service (SaaS) was a relatively new business model a decade ago, it’s now one of the leading software trends worldwide. Suitable for a great number of industries such as retail, finance, marketing, healthcare, and travel, SaaS may be the right fit for your business.

HRSS360, values people and believe that a satisfied workforce strengthens the roots of every business. Hrss360 aims to simplify and automate people processes for greater transparency, ease of availability and an exceptional employee experience. With HRSS360 SaaS based HR automation solution, employees have access to their work-related information from anywhere, while the HR keeps a track of the entire workforce.

The author of this article is Mrs Aliana. She is a technology blog writer. She writes articles related to IT business services.