Why Onboarding Portal & Onboarding Manager are Necessary?

New employees often face multiple challenges when starting a new job. They need to learn a new workflow, understand their role, adapt to the working environment, and build relationships with colleagues—all at once. To ease this process, businesses use onboarding strategies, either in-person or through digital journeys, to help new employees adjust.

Onboarding is crucial for a well-run business as it significantly influences the future productivity of new employees and ensures they contribute to the company's growth. This strategy involves the use of an onboarding portal with recruitment agencies and the presence of an onboarding manager to guide new hires during their integration into the company.

Understanding Onboarding Components

What is an Onboarding Portal?

An onboarding portal is a digital space where new employees can access essential information, manage tasks, communicate, collaborate with their team, and quickly familiarize themselves with the company. It should be user-friendly, structured, and integrate seamlessly with the existing workflow.

Key features of an onboarding portal include:

• Structured information delivery
• Team integration and a sense of belonging
• Integration with current workflow and systems
• Enjoyable user experience
• Pre-boarding capability

What is an Onboarding Manager?

An onboarding manager oversees the onboarding processes, including pre-onboarding and onboarding tasks. Their responsibilities range from creating company documents to welcoming new hires, introducing them to the team, and scheduling tasks, meetings, and training sessions. HR Manager from Recruitment Agencies can also act as Onboarding Managers.

When Do You Need an Onboarding Portal and Onboarding Manager?

Consider implementing an onboarding portal and manager when:

• You are hiring a significant number of staff.
• Your staff turnover is high, and you want to improve retention.
• You aim to enhance productivity and reduce the time for new hires to become fully effective.
• You want to foster a positive and engaged workplace.

Benefits of an Onboarding Portal and Onboarding Manager

Benefits of an Onboarding Portal:

1. Smooth transition for new hires.
2. Customizable to meet business needs.
3. Ensures maximum productivity quickly.

Benefits of an Onboarding Manager:

1. Cost savings by reducing staff turnover.
2. Facilitates productive work for the entire team.
3. Enhances overall staff happiness.

Tips on Choosing an Onboarding Portal and Hiring an Onboarding Manager

Choosing an Onboarding Portal:

1. Ensure the software offers the necessary functionality.
2. Confirm seamless integration with existing tools and workflow.
3. Prioritize a pleasant user experience.

Hiring an Onboarding Manager:

1. Take your time in the hiring process.
2. Seek a passionate and enthusiastic candidate.
3. Look for key characteristics, including communication skills, HR experience, planning abilities, teamwork, empathy, and patience.

Final Thoughts

Onboarding is the first impression new employees have of your company, making it crucial for a positive work environment. Investing in an onboarding portal and manager is a wise choice, ensuring a smooth integration process and contributing to long-term success.

This article was written by Shams Din, an expert recruiter at Delta International, Pakistan's leading agency for Saudi Arabia placements. https://www.ditrc.com/for-candidates/latest-overseas-job-openings/