Who Should I Reach Out to for an Office Fit-Out Project?

by Gili Sethi
Posted: Nov 21, 2024

Contacting a professional for your office fit-out is an excellent step to begin your office design and fit-out journey, but it can sometimes be challenging to identify the right person to connect with.

To clarify your needs and find a suitable partner for your project, start by conducting some preliminary research for inspiration regarding your ideal workspace. Investigate various office design and fit-out companies to help determine the features you’d like to incorporate.

Utilizing resources such as websites, social media profiles, and search engines like Google or Bing can help you locate contact details for these companies. Additionally, reviewing customer testimonials and feedback on different websites will provide insights into their reputation and service approach.

Initially, aim to contact a project director who has expertise in projects similar to your vision. A well-regarded company often presents case studies prominently on their website, assisting you in identifying what aligns with your expectations. Engaging with a knowledgeable individual about their past projects is a positive indication of a trustworthy fit-out or design firm. They should be able to clearly articulate their processes, enhancing your understanding and assuring you of their capabilities.

What Happens After I Make Contact with the Company?

The process after your initial contact can differ among companies, but typically, you’ll set up a meeting with their representatives to discuss your brief, clarify your requirements and vision, and connect with members of their team either in person or via a video conference.

Following your first interaction, they may request that you prepare a brief to guide the next steps of the project, which usually includes sharing floor plans to initiate the design phase.

The Officeinsight Process

At Office insight, our unique approach distinguishes us from competitors.

We employ a well-defined Define, Design, and Deliver methodology to create customized workspaces that center on the needs of our clients and their teams. This approach is driven by insights that help us make informed decisions and explore new avenues for business success. We also offer office refurbishment services to improve existing spaces that no longer align with your business requirements.

Define

As a company focused on insights (as suggested by our name), we begin by thoroughly understanding your workforce and workspace to unlock new design and fit-out possibilities. This phase centers on defining your brief, pinpointing challenges, and clarifying desired outcomes.

Our Define phase takes a holistic approach, often providing complimentary analysis to capture the broader context of how the office space can enhance talent attraction, retention, and overall employee experience.

Design

Insights are crucial during the Design stage, guiding our selection of colors and finishes. By leveraging data, our observations, and professional experience, our team crafts zoning plans, general arrangement plans, and mood boards that represent the aesthetic of the space while accommodating different work areas, including meeting rooms, workstations, and collaborative spaces.

Once the design is approved, our designers will produce 3D photorealistic images and video fly-throughs to wrap up this phase, along with a comprehensive, priced work schedule and a delivery contract.

Deliver

Our all-encompassing office fit-out solution simplifies the entire process, promoting efficiency and coherence. By managing your office fit-out under one company, we ensure consistently high-quality results.

We prioritize communication throughout the Deliver phase, with regular on-site meetings, progress updates, and transparent access to the agreed-upon schedule. Any concerns, regardless of their scale, are promptly addressed, followed by a quality check upon completion.

Additionally, after finishing the project, you will receive a 30-day enhanced support service, during which our original Deliver team will be available to help with any issues on the same day, facilitating a smooth transition for your team into the new workspace.