Important Small Business Security Needs

One of the biggest parts of running a successful business is the knowledge of how to evaluate all potential avenues to act accordingly. This is true with most everyday decisions made in the office, from choosing a client to understanding the market; all of these aspects work together to ensure positive growth. The same idea can be applied to security measures: evaluating all positive threats and preparing accordingly. Small businesses of the past had much simpler security needs; they could merely bolt the front of their store at the end of the night and walk away. However, with the influx of technology and skill of the criminal, modern businesses have a greater pressure to secure their investment. Of course there are issues for which you can’t truly expect, such as an earthquake or fire, but the idea is to prepare your business to be ready for any challenge. By implementing both technological and physical security measures, you’ll be able create a sense of insurance for your investment. Even the White House has faced network security issues; the wrong plan can truly devastate your industry. Research your options to protect your business from all possible threats.

Access

Your employees are a valuable asset, allowing you to grow and expand your reach. However, they can also become a threat, when they aren’t properly trained or if too much access is given. Consider your physical office or store as the embodiment of your business. Allowing too many to have the responsibility of opening and closing each day increases your risk for loss. For example, if everyone has a key to unlock and lock each night, there is no way to check who is responsible when the door is accidentally left unlocked. By limiting this access, you reduce the risk. Not only that, you’ll have a responsible party when accidents occur. You’ll need to establish a hierarchy for receiving keys and codes, while keeping all valuable or confidential information locked up, away from employees and customers. For stores, limit access to customers through one entrance and exit. This will reduce the risk of theft.

Physical Security System

The physical security is one of the most important features of your business, especially if you have merchandise or money onsite. Hire a company to assess your potential threats, such as hidden doors or a lack of lights. Your entire property should be evaluated to determine a need for lighting, cameras, alarms and the like. Some may even suggest motion lights to protect employees from walking to the parking lot in the dark. More advanced features can include lights that turn on and off on your property to dissuade potential criminals from a break-in, as it makes it appear as if someone is always on the premises. Limit access to your security system to yourself and managers, to ensure the code doesn’t end up in the wrong hands. Properly train your employees given this code with the right way to use the system, coupled with the importance of not sharing this information. For heightened security risks, have these employees sign a waiver to ensure they cannot disclose any private business information to those not affiliated with your company. When an employee leaves the company, change the code and re-train the employees with the new code.

Network

There’s no way to be completely secure when connected to the Internet, which is why it’s imperative to install the right features on your network. Installing your network with a professional company helps establish a secure system, free from flaws. Don’t simply rely upon standard products that come with your computer; purchase advanced technology, designed for small businesses. Train employees to understand how to create a password, in addition to signing a non-disclosure agreement. Limit access to private and important online documents with a password only available to pertinent employees. Take the time to train your employees about how to safely use the Internet. For example, teach them how to use the right browsers, websites that should be avoided and other applicable measures. If necessary, have your IT department block certain websites from your network that will increase safety risks.

Communication

The greatest form of security for any business is communication. Create an emergency plan and publish it for all employees to see. This mission will outline what to do in case of emergency, complete with a meeting point within the office in case of fire or intruders. Make sure everyone is aware of the location of the first aid kit, along with how to safely navigate in an emergency.

About the Author: Toby M. Jackson is a contributing author and former security contractor. He spent his career as a consultant, helping his clients assess and evaluate their security needs. His business is now run by his son, but he still offers advice; they use circlecityalarm.com for their equipment needs.

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