Preventive Maintenance Software for Aged Care Facilities

Centrim Life's preventive maintenance software integrates asset registers with scheduled service cycles, compliance documentation, and contractor coordination. Developed for Australian aged care facilities adhering to Standard 4 evidence as per the Strengthened Aged Care Quality Standards.

Scheduled Preventive Maintenance Made Simple

The preventative maintenance software maintains every asset on its correct service cycle, preventing issues from being identified and affecting residents.

Flexible service frequencies

Set preventive tasks on daily, weekly, monthly, or yearly cycles to match each asset's service needs. The daily hot water temperature check and the annual lift service run on the same schedule, with the platform tracking both against their compliance dates.

Live overview of every upcoming task

The Maintenance Manager opens one dashboard each morning to see all scheduled tasks, with overdue items surfacing at the top. The team works through priority order across the day.

Automated reminders for staff and contractors

Notifications reach the maintenance team and external contractors before each task is due. The schedule stays current as completed tasks log against the asset record automatically.

Asset Register That Holds Every Service History

Each asset across the facility carries its full service history, with the Maintenance Manager pulling the record for any unit at any time.

Asset-level records that survive staff turnover

The asset record holds install date, service history, warranty status, and replacement schedule together. When a Maintenance Manager moves on, the next person picks up the operation where the last one finished.

High-risk asset watch list

Hot water systems, call bells, lifts, and mobility hoists sit on a higher service frequency than general assets. The platform shows the next service date for each, with reminders that land before the window closes.

Photo evidence on every service

Each preventive maintenance task captures photos and notes from the technician. The Standard 4 evidence trail builds as the work happens.

Compliance Schedules Built for Standard 4

Preventive Maintenance Software builds the Standard 4 evidence as each scheduled service completes.

Standard 4 evidence pack generation

The evidence pack pulls for any date range in seconds. Asset histories, completed tasks, contractor sign-offs, and overdue items all sit inside the pack ready for the ACQSC surveyor to review.

Daily, weekly, and annual compliance cycle

The platform handles every compliance cycle the facility runs. Each cycle generates its own evidence trail, with completion timestamps and operator sign-offs captured as the work finishes.

Audit trail that builds during operation

The audit trail builds as each task completes. The Maintenance Manager pulls the full history for any standard at any time during an assessment cycle.

This article was written by the Centrim Life content team, who specialise in creating practical insights for aged care providers.