Why Outsourcing Court Proceedings Transcription is Important

Court proceedings transcription is one of the major applications of legal process outsourcing (LPO). Court proceedings are the heart of legal action and some of the crucial sessions need to be recorded and documented by courts.

Reliable Court Proceedings Transcription Outsourcing Helps Justice

Courts normally record their proceedings with court reporters using specialized phonetic key recording machines. But when the recording needs to be transcribed, reliable legal transcription service providers with a good record are chosen. Court proceedings transcription by a reliable provider can provide multiple benefits in terms of accuracy, cost-effectiveness and security. Ultimately it contributes to justice being administered efficiently and leads to greater transparency in the court’s functioning.

The digitization of the proceedings ensures that they can be easily retrieved. With court proceedings, every aspect of the session needs to be recorded if indeed it’s the full transcript that’s required and not a docket, since the transcript that comes out could decide the next course of action in the lawsuit.

Accuracy and Technology

A reliable legal transcription company provides 99% accuracy because of the presence of skilled and experienced transcribers. The triple level quality checks ensure accuracy of the transcription. Court reporters can dictate the file to the transcription company through the toll-free number it provides, or with a digital dictation machine. A great document flow management system ensures that court reporters can check the progress of the transcription securely. The transcribed files are handed back through browser-based 256-bit AES transcription or an advanced FTP (File Transfer Protocol).

Cost-effectiveness and All-important Security

Now through competitive pricing offered by the transcription company, and the accurate transcripts, court proceedings transcription helps reduce operating costs for the court by up to 40%. Competitive and customized turnaround times enable the file to be received when needed. The file can also be formatted to suit the specific requirements of the court.

But none of these features would serve any purpose unless there is security of data. The right transcription provider would offer state-of-the-art features for security and confidentiality such as:

>> Firewall protection

>> Superior antivirus software

>> Password protection for its computers

>> Routine technical evaluations to ensure systems satisfy security requirements

On an offline basis, the transcription company also ensures that:

>> Employees are searched all over before they enter and leave the premises and are not allowed to carry or take back pen drives, written documents or storage devices

>> Smoke alarms and fire extinguishers are also kept in place to protect against information loss due to physical damage

Court proceedings transcription provided by a reliable legal transcription company can therefore provide multiple advantages for courts and enable them to streamline their functioning.

Promoter for MOS Legal Transcription Service.