Tips for Picking the Best Corporate Conference Venues in New York

There are many conference venues in New York City, from hotels with spacious rooms to dedicated venues that have grand ballrooms and theatres to use. If you want your corporate event to run smoothly and leave a lasting impression on your guests, though, you need to make sure you are selective. The last thing you want to do is have your delegates grumbling and fussing, so make sure to keep these pointers in mind.Draw up an informed budgetYour budget is perhaps one of the more important factors you need to carefully consider before picking out one of the many conference venues in New York. You need to set a realistic budget that will cover the costs of your planned event, and you can only do this if you consider a) the equipment required, b) the number of individuals attending, and c) the space you will need to effectively conduct the event. Specialized audiovisual equipment, delegates numbering in the hundreds, and dedicated tables for each group of delegates will all require substantial funding to properly accommodate in the said event.Consider the atmosphere The raw numbers of the budget are one thing, but what about the atmosphere or ‘feel’ of the venue itself? The many conference venues in New York City tend to follow a certain theme, from elegant designs invoking tradition and formality to modern designs that lean more on a more progressive and creative aesthetic. The actual atmosphere of the venue will determine the mood of the delegates, which is why hosting your event in a bland and lifeless room is highly discouraged - unless you are willing to spend time putting up decorations to improve the generic atmosphere of an empty room.Talk with the staffThe staff on hand can be as essential as the venue itself. A hospitable and well-trained staff will help keep your event running smoothly, while rude and obviously untrained staff have the potential to muck up a perfectly planned corporate event. One of the best ways you can do this is to visit yourself and take note of how the staff interacts with you – from the receptionist in their office to the security guards posted outside. You will also need to discreetly find opportunities to ask how long the staff have been working there. Veteran staff will most likely know what they are doing, but a staff of fresh recruits with less than six months under their belts is a clear sign that you should start looking elsewhere. Check the complementary servicesIf you are still undecided you may want to consider asking them what freebies or complementary services they can provide. One of the biggest complementary services you can get is a shuttle service to ferry delegates to and fro, although little things like free stationary and beverages can go a long way when you are hosting an event involving hundreds of people at a time. Don’t be afraid to ask if they are willing to expand on their complementary services. You may prod them enough that they will throw in extra services, like the use of audio equipment or seating accommodations for free. Keep these tips in mind and you’ll be able to better find the right conference venues in New York to host your corporate events in.

Looking for the best conference venues in New York? Roberta Stuart is the Travel Manager for Worldhotels, a company offering the best rooms in a selection of unique four and five star hotels around the world.

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