Directory Image
This website uses cookies to improve user experience. By using our website you consent to all cookies in accordance with our Privacy Policy.

How to Hold the Perfect Business Meeting by Steve Lerman

Author: Amitava Sarkar
by Amitava Sarkar
Posted: Nov 06, 2015

Do you dread holding or attending meetings? It’s an unfortunate fact that many people who go to meetings, only do so to ensure that they are paid for their time. Instead of attending a meeting to learn more about goals and issues within a company, employees are finding they asleep and drooling by the end of each business meeting.

Planning the perfect business meeting can be a great way to help improve your company’s relationship with not only your customers, but employees as well.

Remain Interactive

One of the hardest parts of a meeting for many guests is sitting through the portions of the period where the host is simply going on and on about one or several particular subjects. Although it is a necessary aspect of a meeting, it shouldn’t be the only way to explain or share information about products, changes and other things.

Keeping a meeting interactive will not only benefit the company, but the employees are bound to receive and retain more information that they learn throughout their time there. An interactive meeting, which will allow everyone to voice their opinions, is a great way to ensure that everyone is being heard and guests understand everything that is being explained. This can include anything from small activities to allowing questions, tips and other advice.

Stay on Track

Getting through a meeting can be hard enough as is, but when the speaker or host goes off track, it can go on and on longer than it should. No meeting should be focused on stories and anecdotes based around the company, such as its history, background information or other points that can be explained in a different situation. These kinds of blurbs should be saved for a different day or saved for one-on-one conversations with employees who are interested in learning more about the company.

Staying on track will help keep everyone focused on what needs to be discussed, as well as avoid any issues that can generally occur during meetings, such as individuals falling asleep or running out of time and having to leave early. Everyone’s time can be precious, so to ensure that everyone hears the key points, add a small timer or hourglass that lets you know when your time is running short on a particular subject.

Utilize a Meeting Program

When you want your meetings to actually yield results, you may need to take the extra step and utilize a computer program that will help find, achieve and explain these results. Some of the programs available can even help plan the meeting and the content needed to successfully execute the business meeting.

It's important to find out how the meeting affects each attendee, so getting the professional help you need to track these results will guarantee that every meeting you run will do everything it needs to reach your employees on a personal level. These programs also include help with survey questions for before and after the meeting, data collection and reporting for each meeting you hold.

A business meeting isn’t intended to bore your guests or find a reason for them to waste time while getting paid. Meetings not only benefit the company, but they are meant to benefit everyone in the company as well. Getting the most out of every business meeting will ensure that new goals are being set and old goals are being met; problems are being solved; and attendees are getting the answers they need to continue successfully working with the company at hand. Before you plan your next meeting, be sure to follow the three important steps that will get you the results you are looking for.

About the Author: Steve Lerman runs a medium-sized business, but always had trouble finding a way to reach his employees during meetings. After finding MeetingMetrics, he was able to get feedback from employees, as well as properly plan the meeting so that everyone was satisfied at the end. Now, every meeting is a new and exciting experience for everyone who attends.

About the Author

Online Article Marketing Specialist.

Rate this Article
Leave a Comment
Author Thumbnail
I Agree:
Comment 
Pictures
Author: Amitava Sarkar

Amitava Sarkar

Member since: Nov 27, 2014
Published articles: 349

Related Articles